In this lesson, we will walk you through filing your Certificate of Organization with the state. This is the document that officially forms your Iowa LLC.
The State of Iowa does not provide an official Certificate of Organization. Instead, they accept any Certificate of Organization as long as it meets the requirements of the Iowa LLC Act Chapter 489, Section 201.
We’ve provided a Certificate of Organization (PDF) form you can use that meets these requirements.
After completing your Certificate of Organization, you can submit it to the Iowa Secretary of State by mail or online.
Iowa LLC cost
The cost to form an LLC in Iowa is $50. This one-time fee is the same for both mail and online filings.
Note: The Certificate of Organization fee is commonly referred to as the “LLC filing fee”. They are the same thing.
Iowa LLC approval time
By mail: If you submit your Certificate of Organization by mail, it will take 3-4 weeks to be approved. This accounts for 7-14 business days for processing time, plus the transit time to and from the state.
Online: If you submit your Certificate of Organization online, it will be approved in 1-2 days.
Recommendation: We recommend the online filing because it has a faster approval time.
Note: Filing times may take longer due to the current global situation and government delays. For the most up-to-date LLC processing times, check how long does it take to get an LLC in Iowa.
Certificate of Organization Iowa (Step-by-step)
- Regardless of whether you file by mail or online, you’ll need to complete the Certificate of Organization paper form.
- You can complete the form by hand or on your computer.
- Once the form is complete, you can either mail it to the state, or scan it and upload it online.
The LLC Effective Date is the date your LLC officially goes into existence. Think of this as the day your LLC is “born”.
- If you want your LLC to go into existence on the date it’s approved by the Secretary of State, leave this blank.
- If you want your LLC to go into existence on a future date, enter that date here. This date can’t be more than 90 days ahead. And you can’t back-date your filing at all.
Most people leave this section blank unless they are forming their LLC at the end of the year.
Pro tip: If you’re forming your LLC later in the year (October, November, or December) and you don’t need your LLC open right away, we recommend using January 1st of next year as your effective date. This can save you money on taxes and your first Iowa LLC Biennial Report (by delaying its due date).
Expiration date (Perpetual)
If you want your Iowa LLC to automatically shut down (dissolve) on a future date, enter that date here.
Otherwise, leave this blank to give your LLC a Perpetual existence. This means that your LLC won’t automatically shut down on a future date. Instead, it will remain open until you file paperwork to dissolve it.
Tip: Most people prefer for their LLC to have a perpetual existence and they leave this section blank.
Article 1. LLC Name
- Prior lesson: Make sure you read Iowa LLC Name Search before proceeding.
Enter your Iowa LLC name exactly as you would like it. Include your preferred capitalization, punctuation (commas, periods, etc.), and the designator (the ending).
Remember, Iowa allows the following designators at the end of your LLC name:
- LLC (most common)
- Ltd. Liability Co.
- Ltd. Liability Company
- Limited Liability Co.
- Limited Liability Company
Tip: Your LLC name can use a comma or you can leave it out. For example, “Alice’s Wonderful Landscapes LLC” and “Alice’s Wonderful Landscapes, LLC” are both acceptable.
Important: Make sure your LLC name appears twice. Once in Article 1 and again at the top of the form.
Article 2. Registered Agent and Registered Office
- Prior lesson: Make sure you have read the Iowa Registered Agent lesson.
In this section, enter your Registered Agent’s name and address.
Article 3. Principal Business Office
Enter your Iowa LLC’s Principal Office Address.
What is a Principal Office Address?
It’s where the primary business activities take place and/or where your LLC records are kept. This address must be a street address. It can’t be a PO Box.
Your Iowa LLC’s Principal Office Address can be:
- located in Iowa
- located in any state
- located in any country
- a home address
- an office address
- a virtual office address or mailbox rental
- the address of your Iowa Registered Agent (if your Registered Agent allows it)
Note: If you hire Northwest Registered Agent, you can use their address for your LLC’s Principal Office Address.
Signature of LLC Organizer
- Related article: LLC Organizer vs Member
The LLC Organizer is the person who signs and submits your filing to the state.
Most people filing their own LLC are also the Organizer. If this is the case:
- Enter today’s date
- Sign and print your name
- Enter the title “Organizer” after your printed name
For example, the Name and Title line would read “Boris Badenov, Organizer”.
Submit your Certificate of Organization to the State
You can submit your Certificate of Organization to the state by mail or online.
We provide step-by-step instructions for both methods below.
Tip: If you need your LLC approved faster, we recommend the online filing. However, if you’re not tech-comfortable, you can file by mail.
Submit Certificate of Organization by Mail
Prepare Payment: Prepare a check or money order for $50, made payable to the “Secretary of State”.
Mail Documents: Mail your completed Certificate of Organization along with your $50 filing fee to:
Secretary of State
Lucas Building, 1st Floor
321 E. 12th Street
Des Moines, IA 50319
Submit Certificate of Organization Online (using FastTrack)
Before you begin, scan your signed and completed Certificate of Organization onto your computer and save in PDF format.
For the most part, you will be entering the same information from your completed Certificate of Organization.
Create a “FastTrack” Account
- Visit the FastTrack Account Creation page.
- Enter your contact information and click “Sign up”.
- Username/Email: Just enter your email address. This will be used as your username.
- Open your email inbox, and click the link from the state to confirm your account.
- You can now sign in to FastTrack.
(Tip: We use 1Password to save all of our passwords. You might like it, too.)
Login and get started:
- Go to Welcome to FastTrack Filing.
- Enter your username and password, then click “Login”.
- Your username is your email address.
- Click “Business Filings” at the top of the screen.
- Click “File a document“.
- Click “Form an Iowa Limited Liability Company“.
From the drop down menu, select “Code 489 Domestic Limited Liability Company“.
Name of Entity:
Enter your LLC name exactly as you have it on your Certificate of Organization.
If you enter a name that is not available, you’ll need to come up with a variation or a new LLC name altogether. And then you will need to change the name on your printed Certificate of Organization.
Effective Date & Time:
If this section is blank in your Certificate of Organization, then you will need to choose today’s date. This means your LLC will go into existence on the date it’s approved by the Secretary of State.
If you entered a future date in your Certificate of Organization, then select the same date from the calendar.
The time doesn’t matter, but you need to select something. Just choose any time you’d like.
Remember, you can’t back date your filing at all (even if the calendar looks like you can).
If you didn’t enter an expiration date on your Certificate of Organization, check the box for “Perpetual” here. Otherwise, select your LLC expiration date using the calendar.
Certificate of Organization upload:
Upload your signed and completed Certificate of Organization. Make sure it’s in PDF format.
Does the LLC hold an interest in agricultural land in Iowa?
If your LLC will own land used for agricultural purposes, select “Yes“. If not, select “No“.
In this section, you’ll enter your Registered Agent information again.
- If you, a friend, or family member will be your Registered Agent, enter the name, address, and email for that person.
- If you hired a Commercial Registered Agent, type the name of the company. Then, you can select them from the dropdown list and it will autofill the contact information.
Payment & Review:
Click “Review and Pay“. Review your filing for accuracy and check for any typos. If all looks good, click “Submit to File“. If you need to make any changes, click the “Back to Form” button.
Next, click “Setup Payment Method” and enter your payment information. Then submit your filing to the state.
Congratulations! Your Iowa LLC has been filed for processing.
Iowa LLC Approval and Processing Time
Mail filings: Your LLC will be approved in 3-4 weeks. This accounts for 7-14 business days for processing time, plus the transit time to and from the state. Your approval documents will be mailed (via USPS) to your Registered Agent’s address.
Online filings: If you submit your filing during regular business hours, your LLC will be approved the same-day. If you submit your filing outside of regular business hours, your LLC will be approved the next day. Either way, you’ll get an email from the state when your LLC approval documents are ready for download.
Iowa LLC approval documents:
After your Iowa LLC is approved, you will receive a:
- Acknowledgment Letter
- Certificate of Organization (stamped and approved)
Here is what your LLC approval will look like:
Next Step: LLC Operating Agreement
Once you file your Iowa Certificate of Organization, and it’s approved by the state, you can then proceed to the next lesson: Iowa LLC Operating Agreement.
Iowa Secretary of State Contact Info
If you have any questions, you can contact the Iowa Secretary of State at 515-281-5204.
Tip: Don’t call around lunch time. There are longer hold times.