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Annual Report Instructions
Quick Start Guide
This Quick Start Guide is a brief overview of how to form an LLC in Vermont.
Vermont LLC Costs:
Vermont LLC filing fee: $125
Vermont LLC annual report fee: $35
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After you form an LLC in Vermont, you must file an Annual Report every year.
You need to file an Annual Report in order to keep your Vermont LLC in compliance and in good standing with the Secretary of State.
Vermont LLC Annual Report Fee:
$35 per year.
How to file an LLC Annual Report in Vermont:
You must complete your Vermont LLC’s Annual Report online via the Secretary of State’s website.
After you complete your LLC’s Annual Report online, you’ll submit the filing electronically and pay with a credit or debit card.
After you submit your Annual Report electronically and pay online, it will be processed and approved in 24 hours.
Your Vermont LLC’s Annual Report will be due within a 3-month “filing window” following the close of your LLC’s fiscal year.
Most Vermont LLCs follow the normal calendar year for their fiscal year – (which is January to December). This is the easiest and simplest route for accounting and tax purposes. If that’s the case for your LLC, then the close of your LLC’s fiscal year is December 31st. This means that your Annual Report will be due between January 1st and March 31st every year.
Said another way, most Vermont LLCs will file their Annual Report between January 1st and March 31st every year.
Now, if your accountant or tax professional has recommended a different fiscal year end, and you filed your LLC’s Articles of Organization listing a different fiscal year end, then your Annual Report has a different due date. Please reference the table below for your relevant “filing window”:[table id=19 /]
When should I file my first Annual Report?
For LLCs with a fiscal year end of December (which is most LLCs in Vermont), your first Annual Report will be due between January 1st and March 31st (regardless of which month your LLC was formed).
For example, if your LLC was formed on January 1st 2017, your first Annual Report will be due between January 1st and March 31st of 2018. And if your LLC was formed on December 31st 2017, your first Annual Report will also be due between January 1st and March 31st of 2018.
Annual Report Reminder Notice:
The Vermont Secretary of State will send a reminder notice to your LLC’s Registered Agent. If an email address for your Registered Agent was listed (when your Articles of Organization were completed), then the reminder will be email to your Registered Agent. If no email address was provided, the reminder will be sent by regular mail to the Registered Agent’s address.
If you hired a Commercial Registered Agent, they will most likely forward the Annual Report reminder to you by email.
The Vermont Secretary of State will revoke your LLC’s good standing status if you fail to file your Annual Report on time.
You can still file your Annual Report within 3 months after the last day of the filing period. For most LLCs (with a fiscal year-end of December), March 31st is the last day of the filing period, meaning you have a grace period of up until June 30th.
If you don’t file your Annual Report by June 30th, the state will mark your LLC “Terminated”. This means your LLC will not legally be able to do business in the state.
If you want to reinstate your LLC (bring it back to life), then you must file an LLC Reinstatement and pay not only the $35 for each Annual Report that you missed, but also a $25 penalty for each Annual Report (essentially, $60 for each year that wasn’t filed).
If you’re reading this and need to reinstate your LLC, please see the Secretary of State’s instructions.
The #1 reason that LLCs are shut down by the Vermont Secretary of State is for failure to file an Annual Report.
Even if you do not receive any of the email reminders (from the state or from your Registered Agent), it is still your responsibility to file your Vermont LLC’s Annual Report every year.
For that reason, we strongly recommend putting a repeating reminder on your phone and computer, as well as writing it out and putting it in some place where you’ll see it.
How to Complete the Vermont LLC Annual Report Online
• Go to Vermont’s Online Business Service Center: https://www.vtsosonline.com/online/Account
• Enter your username and password and log in (or create an account if you don’t have one yet).
• In your account dashboard, look to the left and click on “VT SEC OF STATE ONLINE SERVICES”.
• Then click the “File Your Annual/Biennial Report” link.
Enter your LLC’s name or Business ID in the search box, then click the “Search Business” button.
Your LLC will then appear in the search results. Make sure it’s selected, then click the “Continue” button at the bottom.
The following information will appear in the top section: your LLC name, Business ID, year of formation, and filing fee amount. You don’t need to edit anything here. In fact, you can’t. This is just an informational section.
If needed, you can update your email address or leave it as-is. If there is no email address listed, please enter your preferred email address. I know it’s called “Business Email”, but it doesn’t have to be an actual business email address. You can just use your personal email address if you’d like.
Designated Office Address:
Your LLC’s designated office address will appear in this section. Leave it as-is, or make any changes if needed.
Your LLC’s mailing address will appear in this section. Leave it as-is, or make any changes if needed.
Enter your first and last name in the “Authorizer Name” box. Enter your title (“Member”, “Manager”, or “Authorized Individual”). Then click the “Continue” button to proceed.
This section contains information about your LLC’s Member(s) and/or Manager(s). If you want to add more Member(s) and/or Manager(s), just click the “Add Managers or Members” button, enter their information, and then click “Save”.
If you want to delete any Member and/or Manager, just check off the box to the left of their name and click the “Delete” button.
If you don’t have any changes to make, or you’re done making the necessary changes, you can click the “Continue” button to proceed.
Note: The Vermont Secretary of State does not make it a requirement to disclose who the Members or Managers of your LLC are. You can include Members and/or Managers for your LLC’s record, or you can leave this section blank if you prefer to keep the information private.
Select “Credit Card” as your payment method. Enter your credit or debit card information and your billing address (the one associated with your card). Then click the “Pay Securely Using Credit Card” button to finish your filing.
In this section, you’ll be shown the information you entered in your Vermont LLC’s Annual Report. If you need to make any changes, click the “Edit” buttons.
If everything looks good, click the “File Annual Report” button at the bottom.
Congratulations! Your Vermont LLC’s Annual Report has been submitted to the state for processing.
This section will show you a message telling you that your filing has been successful, and that you’ll receive an email confirmation when your Annual Report has been processed/approved.
Vermont LLC Annual Report Approval (For Online Filing):
When filing online, your Vermont LLC’s Annual Report will processed and approved in 24 hours.
The state will only send you an email confirmation message.
If you’d like a copy of your filed Annual Report, you’ll need to search your LLC name here. After selecting your LLC in the search results, click on the “Filing History” button at the bottom. You’ll then able to access and download a copy of your latest Annual Report.
Once you’ve reviewed this lesson, or filed your Vermont LLC’s Annual Report, you can then proceed to the next lesson: Vermont Business Licenses and Permits.
Vermont Secretary of State Contact Info
If you have any questions, you can contact the Vermont Secretary of State at 802-828-2386 (Monday – Friday, 7:45am – 4:30pm).