Cancel EIN

How to Cancel an EIN with the IRS (“close an account”)

Cancelling an EIN with the IRS is technically called “Closing a Business Account”, since EINs are never really cancelled. They just stop being used.

Notes:
– If you owe taxes for this tax year, you must file them first before mailing in the Cancellation Letter.
– You don’t need to wait for this EIN to be closed before getting a new EIN.

1. Download EIN Cancellation Letter

Download our free Cancel EIN Letter below in either PDF or Microsoft Word format. They are both the exact same form:

Cancel/Close an EIN (PDF)
Cancel/Close an EIN (Word)

2. Mail Cancellation Letter to the IRS

The Entity Department at the IRS doesn’t have a fax number. The only way to send your Cancel EIN Letter to the IRS is by mail.

Mail your EIN Cancellation letter to the IRS at:

Internal Revenue Service
Mail Stop 343
Cincinnati, OH 45999-0023
Attn: BMF Entity Department

(BMF stands for “business master file”)

Note: If you have your original EIN Confirmation Letter, please make a copy and include with the letter.

Confirmation of EIN cancellation:
The IRS will send a letter confirming their receipt of the updated information within 45 days or less. Our cancellation letter above makes this request for you.

3. Request confirmation if not received in 45 days

If you have not received the confirmation letter within 45 days, you can either mail or fax a copy of the original letter to the IRS again.

Send it to the same address listed above and write “Second Request” somewhere near the top (you can just handwrite it).

IRS Contact Information

If you have questions about your EIN account, you can contact the IRS at 800-829-4933. Their hours are 7:00am to 7:00pm local time. If you’re in Alaska or Hawaii, please follow Pacific time.

Tip: Calling the IRS can usually lead to hold times that are 15 to 30 minutes. We recommend calling as early as possible for fastest service.

IRS Phone prompts:
– press option 1 (for English)
– then option 1 (for Employer Identification Number information)
– then option 3 (for other assistance)

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Matt Horwitz
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27 Comments

  1. Cheyenne October 8, 2017

    I love this YouTube channel! its very very helpful!

    reply
    • Matt Horwitz October 8, 2017

      Awesome! Thanks for the lovely comment Cheyenne. Glad we can help :-)

      reply
  2. Syed November 13, 2017

    Thank you for making it easy.

    reply
    • Matt Horwitz November 13, 2017

      You’re very welcome Syed!

      reply
  3. Manoj December 4, 2017

    Thank You Matt for this information. Much appreciated!

    reply
    • Matt Horwitz December 12, 2017

      You’re very welcome Manoj!

      reply
  4. Nihat April 11, 2018

    Does it have to be mailed? Can I send by fax? If so, what is the fax number?

    reply
    • Matt Horwitz April 11, 2018

      Hey Nihat, great question. The IRS Entity Department doesn’t have a fax number, so the only way to send the letter is by mail. We just updated the lesson making this note. Thanks for helping us make the lesson better!

      reply
      • Nihat April 11, 2018

        Thank you for the valuable info and the update. :)

        reply
        • Matt Horwitz April 11, 2018

          You’re welcome Nihat!

          reply
  5. Aerick April 18, 2018

    Thanks so much for this! I thought it would be an arduous process but this info simplifies it amazingly.

    reply
    • Matt Horwitz April 21, 2018

      You’re very welcome Aerick! Glad the process was easy :)

      reply
  6. Joseph April 19, 2018

    I have an Ein number since 2016. The information at the Florida department of state division of corporations was wrong , they set it as an INC. I sent anew fee and the firm to corrected, but never happened, the Inc shows as inactive, the EIN # was assigned to the llc. It seems that the form wasn’t the correct one. I paid taxes as a self employed . I need to close it? And ask for a new one with a new name?

    reply
    • Matt Horwitz April 21, 2018

      Hi Joseph, I don’t fully follow the entire story, but it sounds like you’ll want to dissolve the first entity (which is either an LLC or a Corporation) and then cancel the EIN. I recommend looking at our Florida LLC course for you new LLC. Hope that helps.

      reply
  7. Umer April 24, 2018

    Thanks Matt for the info love the way you explain it, so easy.

    reply
    • Matt Horwitz April 29, 2018

      You’re welcome Umer! Thanks for the nice comment :)

      reply
  8. Jose Garcia May 8, 2018

    Matt,

    I have an Amazon business and if you get suspended you need a new EIN to open another account. I have already used my SSN, then a EIN I got for my sole proprietorship. Right now I formed a multi member LLC with my brother to get a new EIN to create a new Amazon account. I do everything and he is not actually involved in the business. Can I just put that he owns only 1% or that I take all of the profit? And also, if I cancel my EIN from my sole proprietorship can I get a new EIN with a single member LLC?

    Thanks!

    reply
    • Matt Horwitz May 16, 2018

      Hi Jose, yes, cancelling an EIN does not prevent you from obtaining another one. Regarding the 1%, the IRS doesn’t ask for ownership percentages. They just ask for the Responsible Party for the LLC. Hope that helps.

      reply
  9. Liz May 31, 2018

    I filed for an EIN March 14, 2018 and was given one. I understand from above that I need to send a letter to cancel/close this EIN. I also filed form 2553 for a subchapter S election, in April 2018. How do I cancel/close this?

    reply
    • Matt Horwitz June 17, 2018

      Hi Liz, if you want to revoke the S-Corp election, you can find that info here: LLC revoking S-Corp election. If you want to also shut down the LLC, you’ll need to dissolve the LLC and have your accountant file a final return next year. Hope that helps.

      reply
  10. Alford Elliott June 9, 2018

    I read in the IRS website that you can I cancel and EIN number once it’s established you can close the account but you can’t cancel the EIN number . If you have any other information that can be verified with the IRS that is contrary to this please share

    reply
    • Matt Horwitz June 18, 2018

      Hi Alford, that is correct. The EIN is never “deleted”, the account it simply marked as “closed”. This is for audit and historical purposes. Hope that helps.

      reply
  11. Sally Flore July 15, 2018

    The LLC is using my SSN and other information. I want out of the business… however, I did not take off my name and SSN or cancel the EIN for year 2017. Am I still liable for the year? I did not receive any type of income. Thanks

    reply
    • Matt Horwitz August 12, 2018

      Hi Sally, if this is Single-Member LLC, you can dissolve the LLC, file a final tax return, then cancel the EIN. If this is a Multi-Member LLC, you’ll want to have the other Member(s) file an IRS Form 8822-B and change the EIN Responsible Party. Hope that helps.

      reply
      • Sally Flore August 12, 2018

        Thank you for your help!

        reply
  12. America the Great July 26, 2018

    Hello,

    I recently purchased an existing LLC business and went online to apply for a new EIN#. (The name of the business is not changing btw.) The online system rejected my application and directed me to call the IRS to find out why it was denied. As it turns out; as an LLC, I am not able to obtain a new EIN# unless the current existing one gets closed/cancelled. It takes about 45 days of processing time to accomplish this. My question is: Is there ANY way I can apply for a new EIN# for the same business (LLC) while waiting for the account closing confirmation? I have been told that I have to wait the full 40-45 days before I can apply for a new EIN#, but how am I supposed to operate and hold bank accounts if I don’t have an EIN#? Does the account stay active until the end of the paperwork processing time frame? It just doesn’t seem reasonable for business owners to maintain operation after acquisitions under these policies.

    reply
    • Matt Horwitz August 14, 2018

      Do you remember which reference number (error message) you received at the end of the EIN online application? Because I don’t think the information you were given was correct. There could have just been a name conflict (meaning it was a common name) so the IRS is requesting that you apply for an EIN via SS-4. Hope that helps.

      reply

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