Cancel EIN

How to Cancel an EIN with the IRS (“close an account”)

Cancelling an EIN with the IRS is technically called “Closing a Business Account”, since EINs are never really cancelled. They just stop being used.

Notes:
– If you owe taxes for this tax year, you must file them first before mailing in the Cancellation Letter.
– You don’t need to wait for this EIN to be closed before getting a new EIN.

1. Download EIN Cancellation Letter

Download our free Cancel EIN Letter below in either PDF or Microsoft Word format. They are both the exact same form:

Cancel/Close an EIN (PDF)
Cancel/Close an EIN (Word)

2. Mail Cancellation Letter to the IRS

The Entity Department at the IRS doesn’t have a fax number. The only way to send your Cancel EIN Letter to the IRS is by mail.

Mail your EIN Cancellation letter to the IRS at:

Internal Revenue Service
Mail Stop 343
Cincinnati, OH 45999-0023
Attn: BMF Entity Department

(BMF stands for “business master file”)

Note: If you have your original EIN Confirmation Letter, please make a copy and include with the letter.

Confirmation of EIN cancellation:
The IRS will send a letter confirming their receipt of the updated information within 45 days or less. Our cancellation letter above makes this request for you.

3. Request confirmation if not received in 45 days

If you have not received the confirmation letter within 45 days, you can either mail or fax a copy of the original letter to the IRS again.

Send it to the same address listed above and write “Second Request” somewhere near the top (you can just handwrite it).

IRS Contact Information

If you have questions about your EIN account, you can contact the IRS at 800-829-4933. Their hours are 7:00am to 7:00pm local time. If you’re in Alaska or Hawaii, please follow Pacific time.

Tip: Calling the IRS can usually lead to hold times that are 15 to 30 minutes. We recommend calling as early as possible for fastest service.

IRS Phone prompts:
– press option 1 (for English)
– then option 1 (for Employer Identification Number information)
– then option 3 (for other assistance)

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Matt Horwitz
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12 Comments

  1. Cheyenne October 8, 2017

    I love this YouTube channel! its very very helpful!

    reply
    • Matt Horwitz October 8, 2017

      Awesome! Thanks for the lovely comment Cheyenne. Glad we can help :-)

      reply
  2. Syed November 13, 2017

    Thank you for making it easy.

    reply
    • Matt Horwitz November 13, 2017

      You’re very welcome Syed!

      reply
  3. Manoj December 4, 2017

    Thank You Matt for this information. Much appreciated!

    reply
    • Matt Horwitz December 12, 2017

      You’re very welcome Manoj!

      reply
  4. Nihat April 11, 2018

    Does it have to be mailed? Can I send by fax? If so, what is the fax number?

    reply
    • Matt Horwitz April 11, 2018

      Hey Nihat, great question. The IRS Entity Department doesn’t have a fax number, so the only way to send the letter is by mail. We just updated the lesson making this note. Thanks for helping us make the lesson better!

      reply
      • Nihat April 11, 2018

        Thank you for the valuable info and the update. :)

        reply
        • Matt Horwitz April 11, 2018

          You’re welcome Nihat!

          reply
  5. Aerick April 18, 2018

    Thanks so much for this! I thought it would be an arduous process but this info simplifies it amazingly.

    reply
  6. Joseph April 19, 2018

    I have an Ein number since 2016. The information at the Florida department of state division of corporations was wrong , they set it as an INC. I sent anew fee and the firm to corrected, but never happened, the Inc shows as inactive, the EIN # was assigned to the llc. It seems that the form wasn’t the correct one. I paid taxes as a self employed . I need to close it? And ask for a new one with a new name?

    reply

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