Last updated May 14, 2021

Florida LLC Annual Report

How to form an LLC in Florida
This Quick Start Guide is a brief overview of how to form an LLC in Florida.

Detailed Lessons:

4. Operating Agreement
5. EIN Number
6. Annual Report ← you are here

 

Florida LLC costs:
LLC filing fee: $125 (one-time)
LLC annual report: $138.75 (every year)

Need to save time?
Hire a company to form your Florida LLC:
Northwest (recommended)
LegalZoom (not recommended)

Skip the overview, jump to the instructions ↓

Filing a Florida LLC Annual Report

After you form an LLC in Florida, you must file an Annual Report for your LLC and pay $138.75 every year.

You need to file your Florida LLC Annual Report each year in order to avoid the penalty and keep your LLC in compliance and in good standing with the Florida Division of Corporations (aka “Sunbiz”).

Florida LLC Annual Report fee

$138.75 per year. This is paid once per year for the life of your LLC.

Florida LLC Annual Report due date

Annual Reports are due every year between January 1st and May 1st. The last day to file (before it’s late) is May 1st, up until 11:59pm.

Your first Florida LLC Annual Report is due the year after your LLC is formed.

For example: If your LLC is approved on April 10th, 2022, your first LLC Annual Report is due between January 1st and May 1st of 2023. Then, the following year, your 2nd LLC Annual Report is due between January 1st and May 1st of 2024, and so on.

How early can I file my Florida LLC Annual Report?

You can file the Florida LLC Annual Report as early as January 1st.

$400 penalty for late Annual Reports

If you file your LLC Annual Report after May 1st, there is an automatic (and non-negotiable) $400 penalty that will be applied to your total at checkout.

This means that if you file a late LLC Annual Report, the total amount you’ll pay is $538.75.

However, it may not be that bad:

If you’re late and wait for dissolution (about 4 months after deadline), you can save $300.

Administrative dissolution if not filed by September (tip for saving money)

If you still don’t file your LLC Annual Report by the 4th Friday in September, the Florida Division of Corporations will administratively dissolve (shut down) your Florida LLC.

Although this sounds really bad, it’s actually less worse than the $400 penalty. Meaning, If your LLC is dissolved (shut down) by the state, you can “bring it back to live” by filing a Reinstatement. A Reinstatement costs $100 and you have to pay the Annual Report fee ($138.75), but you don’t have to pay the $400 penalty.

So if you miss the May 1st deadline for filing your LLC Annual Report, it’s actually cheaper to wait until the end of September, wait for your LLC to be dissolved, and then reinstate it for $238.75 ($100 Reinstatement fee + $138.75 Annual Report fee). In this manner, you save $300 ($538.75 – $238.75).

What are the filing methods for a Florida LLC Annual Report?

You can only file your Florida LLC Annual Report online. This is the only method available.

The Florida Division of Corporations does not accept LLC Annual Reports by mail, fax, or in-person.

Where can I file my Florida LLC Annual Report?

LLC Annual Reports are filed online at Florida Division of Corporations: File Annual Report.

If you need help and instructions, please read the rest of this page first.

Will I receive LLC Annual Report reminders?

Yes, the Florida Division of Corporations (aka Sunbiz) will send you 4 different courtesy reminders.

The first Annual Report reminder notice is sent out around the middle of January. The rest will be sent every 4-5 weeks.

Where are the reminder notices sent?

If you filed your Florida Articles of Organization by mail, the state will mail the reminder notices to the address you listed on your Cover Letter.

If you filed your Articles of Organization by mail, but did not include a Cover Letter, the state will mail the reminder notices to your Florida Registered Agent address.

If you filed Articles of Organization online, the state will email you the reminder notices. They may also mail reminder notices to your Florida Registered Agent.

Not sure if the correct email address is on file?
Don’t worry. During the Annual Report filing, you can update your email address that will be used for Florida LLC Annual Report reminders.

Set your own reminder, too

Keep in mind that the notices sent from the state are “courtesy” reminders.

The state is not required by law to send them. Meaning, even if you don’t receive a reminder, it is still your responsibility to make sure you file and pay your LLC Annual Report each year.

We recommend putting a repeating reminder on your phone and/or computer.

A helpful trick is shortly after you celebrate the New Year, remind yourself to file your Florida LLC Annual Report.

Another helpful trick is to use Google Calendar to create LLC Annual Report reminders. Please see the video below.

Either way, it’s your responsibility to file your LLC’s Annual Report each year.

Florida LLC Annual Report Instructions

Video instructions for Florida LLC Annual Report

Note: The Florida Division of Corporations has updated their website since the recording of this video, however, the video is accurate. The only thing that has updated is that Annual Reports, if paid for with a debit or credit card, can be downloaded right away (video says wait 24-48 hours, which is no longer correct).

Video Transcript:

Welcome to the Annual Report Video Lesson. What is an Annual Report? The Annual Report is used to keep your business records updated with the Division of Corporations. An Annual Report must be filed each year for your business to maintain an “active status”. The Annual Report is required each year what do you need to make changes or not. When is the Annual Report due? The report must be filed every year and it is due between January 1st and May 1st. A non-negotiable $400 late fee is imposed if you forget to file your Annual Report by May 1st. If this is your first year filing an Annual Report, Annual Reports are due between January 1st and May 1st of the calendar year following the year of formation. For example, if your LLC was formed on April 1st 2010, your first Annual Report would be due between January 1st and May 1st of 2011. How much does the report cost? If your LLC’s Annual Report is filed before May 1st, the fee is $138.75. If you file after May 1st, you will be charged the non-negotiable late fee of $400 and you will end up paying $538.75. Since you have between January 1st and May 1st to file, we recommend filing as early as possible so that you are not late. The Division of Corporations does send out Annual Report reminder notices to the email address you listed when you formed your LLC, but even if you don’t receive the reminder notice it is still your duty to file. We recommend setting a repeating reminder on your phone, email or outlook calendar so that you can be automatically reminded each year. Or when it’s time to make your New Year’s resolutions, it’s also time to file your Annual Report. What happens if I don’t file? Failure to file an Annual Report by the 3rd Friday of September will result in the administrative dissolution or revocation of your LLC. Simply put, they will shut down your LLC. LLCs that have been administratively shut down may be reinstated by submitting the proper paperwork and necessary fees. However, the names of these shut-down LLCs will be made publicly available to new businesses after 1 year. Said another way, if you wish to stay in business, don’t forget to file your Annual Report. Can I make changes on the report? Yes, the purpose of the Annual Report is to confirm or update your records with the Division of Corporations. The Annual Report will allow you to: add, delete, or change the names and/or addresses of the LLC members, change the Registered Agent and Registered Agent’s address, change the Principal Office Address and/or Mailing Address and the LLC, and add or change your EIN (Employer Identification Number), also known as your Federal Tax ID Number. The Annual Report will not allow you to change the name of your LLC. If you wish to change the name of your LLC, you must file what is known as an “Amendment”. What are my payment options? Payment may be made online by credit card or debit card. If you are paying with a credit card, you must use a Visa, MasterCard, American Express, or Discover. If you are paying with a debit card, your debit card needs to have a Visa or MasterCard logo on it. Although credit and debit cards are the easiest, we will also discuss the 3rd option, which is to pay with a check or money order by using a “payment voucher”. How long will it take to process? If you pay using a debit or credit card, your payment and your Annual Report will be processed within 24 hours. If you pay by mail with a “payment voucher” and check or money order, your payment and report will be processed within 3 weeks. How do I sign and get a copy? For the purpose of filing documents online, the typed name of the individual signing the dark is sufficient under Florida law. Electronic signatures have the same legal effect as original signatures. Note: taking someone’s name or signature without their permission constitutes forgery. Once the Annual Report is processed, it will be available for download on www.Sunbiz.org. If you pay with a debit or credit card, again allow 24-48 hours before you can download a copy. If you paid by mail with a check or money order, please allow up to 3 weeks. The online application. Remember, the Annual Report can only be filed online. You can click the link below this video or go to www.Sunbiz.org to access the Annual Report online filing. Let’s move forward to the online filing. The 1st thing you will need to do is go to www.Sunbiz.org. You will first need to find your LLC’s document number. In order to do that, you’re going to scroll down, and on the left, you’re going to click on “Search Our Records”. You’re then going to click underneath the “Corporations, Trademarks, Limited Partnerships, & Limited Liability Companies”. You’re going to click “Inquire by name”. You’re then going to enter the name of your LLC (don’t worry about putting in the letters “LLC”, just enter the 1st part). For this example, I’ve entered “cleaning to perfection janitorial”. I’m now going to click “Search Now”. I’m going to look for my LLC in the list of names, and then once I find it…if you look to the right, you’ll see the document numbers there. You have 2 options: you can either write down that document number, or for a faster way you can click the link, double-click your document number and then right-click and select “Copy”. Once you’ve written that number down or have copied it, then click on “Home”. Underneath “E-filing Services”, go to the 1st option which is “Annual Report Filing”. You’re then either going to fill in, or you can right-click and hit “Paste your LLC’s document number” and then hit “Submit”. If you scroll down, you’ll find the information that was already filled in and associated with your LLC. Let’s start at the top. The 1st thing you’re going to do is enter your EIN number. If you need a Certificate of Status and you haven’t gotten 1 already, you can click this check-box here, agree to pay $5, and your Certificate of Status will be emailed to you. If you’re not sure what a Certificate of Status is, you can watch the video on our website. For this example, I do not need a Certificate of Status. Scrolling down, you will next enter your email address, then re-enter it to make sure there are no typos. And continuing on you’ll see that your Principal Place of Business and your Mailing Address information has been pulled up. If you need to make any changes, this is where you will do so now. If everything looks fine, you can continue on. The next section is the name and address of your Registered Agent. If you need to make changes to your Registered Agent, you can change their name and address here, and then underneath the Registered Agent signature, you’re going to type the name of your Registered Agent. The name you type in this box cannot be the name of a business or a company. It needs to be of an individual who represents that company, or it could be somebody you know, or it could be yourself if you are your LLC’s Registered Agent. Make sure you have the consent of the Registered Agent before typing their name in the box. In the next section below, you’ll see the title, the name and the address of the LLC’s members. If you need to add or remove any of the members of the LLC, you can do so now. If everything looks good, you can scroll down to the bottom where you’re going to enter your title, and you’re going to be entering your name which in essence you’re signing this document, and then you’re going to click “Continue”. I’m going to enter “MGRM”, and I’m going to enter my name and then click “Continue”. On the next page, it says “Please review the filing for accuracy”. If you need to make any changes, hit the back button, go and click “Okay”. I’m now going to scroll down, make sure that my email, my address, the address of the Registered Agent and the names and addresses of all the members is correct, and then I’m going to click “Continue”. On the next page, you’ll have the option to select a credit card payment or a cheque payment by mail. For our example, the LLC I’m using did not file their Annual Report before May 1st, so you can see that their amount due is $538.75. Again, if you file a report before May 1st, you won’t have this issue and you will only be paying $138.75. For this option I’m going to select “Credit Card Payment”. You’re then going to enter your credit card information, as well as your billing address and hit “Continue”. On the next page, you’ll receive a confirmation that your payment has been processed. Please print that page as a confirmation for your records. We will now show you how to make a payment by mail if you want to choose that option, and then immediately afterwards we will show you how to access a copy of your Annual Report. If you would like to pay via a check or money order, go to the bottom and click “Check Payment By Mail.” On this page, you’ll receive your payment voucher. Make sure to print this page out, and you will mail this along with your check made payable to “Florida Department of State” for $138.75. At the bottom of your payment voucher will be instructions for the mailing address. Make sure your check or money order is made payable to “Florida Department of State”. Make sure to staple your check in the top left-hand corner of this voucher and then mail it to the Division of Corporations, PO Box 6198, Tallahassee, Florida, 323014. Feel free to pause this video for you to write down that address. The State recommends that you send in your payment along with your payment voucher within 10 business days. Although you can see here, it says this voucher and your check must be received by the Division of Corporations within 30 days, or it will be considered abandoned. This concludes the application process. Let’s now look at how we can obtain a copy of our Annual Report. Once payment is sent…if you paid via a debit or credit card, you will need to wait 24-48 hours before you can download a copy of your Annual Report. If you’ve paid via mail with a check or money order, please allow up to 3 weeks. We will now show you how to download a copy of your Annual Report. The 1st thing you will need to do is go to www.Sunbiz.org. Just like before, we’re going to scroll down on the left and click “Search our Records”. Underneath the 1st option for “Corporations, Trademarks, Limited Partnerships & Limited Liability Companies”, we’re going to click “Inquire by Name”. You will then enter the name of your LLC, and again don’t worry about including the words “LLC” or “Limited Liability Company”. For this example, I’ve entered “John Scott Investments” and I’m now going to click “Search Now”. I’m now going to look for my LLC in the list of results and then click on the link. If you scroll down to the bottom, you will see document images. Underneath document images will be a copy of your Certificate of Organization and all the Annual Reports. I’m then going to click “View image in PDF format”. Then I’m going to click the link in the middle that says “Click here to view your image”. Here is a copy of their Annual Report. I can either print this directly from my browser by going to file-print, or I can also save this as a PDF. If I hover my mouse over the image and towards the bottom, you’ll see there’s an icon that looks like a disk. If you click that, you’ll be able to save the document to your desktop. The Annual Report is now downloaded to my desktop. If you’re unable to download the PDF from the screen, there’s another option. You have to go back to the tab where it says “Click here to view your image”, and now instead of clicking the link, I’m going to right-click it I’m going to hit “Save Link As”. I’m on a Mac. If you’re on a PC, you will click “Save Target As”. Once I click “Save Link As”, it’ll bring up a save-screen again and I can save as PDF to my desktop. If you have any issues or questions. If you have specific Annual Report filing questions, please call the Annual Report Section at 850-245-6056. If you have any technical questions concerning the online application process or making a payment online, please call the Internet Support Section at 850-245-6939. This concludes the Annual Report video. Don’t forget to file your Annual Report each and every year you remain in business.

Get started

Go to Florida Division of Corporations: Annual Report – Sunbiz to get started.

Document Number

Enter your Florida LLC’s 12-digit Document Number and click “Submit”.

You can find your LLC’s Document Number by:

Total charges

In the upper right, you will see the total amount due.

If you’re filing your LLC Annual Report on time, your total will be $138.75.

If you’re filing your LLC Annual Report during the late period, your total will be $538.75.

Review your information

The Florida LLC Annual Report is pretty straightforward.

The state pulls the information from your LLC and then you review it. If anything has changed, click the “Edit” buttons and make the necessary updates.

FEI/EIN Number

Your LLC EIN Number (aka Federal Tax ID Number) may already be filled in or the field may be blank.

The state does request that you submit your LLC’s EIN Number, however, if you prefer not to make the number publicly available, you can click “Edit” and then select “Not Applicable”.

Florida LLC Annual Report EIN Number

Principal Address

This is the main address for your LLC. This is where business activity occurs or where you keep business documents and records. This can be an actual office address, but it doesn’t have to be.

The Principal Address can be:

  • an actual office address
  • a home address
  • a virtual office address
  • a mailbox rental address
  • your Florida Registered Agent address (if allowed by Registered Agent)

The Principal Address cannot be:

  • a PO Box address from the United States Postal Service

The Principal Address can be located:

  • in Florida
  • in any state
  • or in any country

Mailing Address

A Mailing Address is the preferred address where you’d like to receive mail for your LLC. The Florida Division of Corporations uses this address as an actual mailing address. Meaning, they’ll send notices and any applicable mail for your LLC to this address.

This address may be the same as your Principal Address, but it doesn’t have to be.

Some large companies have an office (Principal Address) in one location, but prefer their mail to be sent elsewhere (a Mailing Address).

However, most people use the same address for both the Principal Address and the Mailing Address.

The Mailing Address can be:

  • an actual office address
  • a home address
  • a virtual office address
  • a mailbox rental address
  • a PO Box address
  • your Florida Registered Agent address (if allowed by Registered Agent)

The Mailing Address can be located:

  • in Florida
  • in any state
  • or in any country

Registered Agent Name / Signature

A Florida Registered Agent is a person or company who agrees to accept legal mail on behalf of your LLC.

You can be your LLC’s Registered Agent if you are a Florida resident, have a street address in Florida, and are 18 years of age or older.

A friend or family member can also be your LLC’s Registered Agent if they are a Florida resident, have a street address in Florida, and are 18 years of age or older.

You can hire a Registered Agent company (called a Commercial Registered Agent) if you don’t want to be your own Registered Agent or if you don’t want your address listed on public records.

If you want to hire a Registered Agent, we recommend Northwest Registered Agent.

You can leave this section as-is if there are no changes. Or you can also change your Registered Agent in this section if you’d like.

If you are hiring a Commercial Registered Agent or switching to a new Commercial Registered Agent, make sure you hire them first before listing them in your LLC’s Annual Report.

Registered Agent Information

This section lists the physical address of your LLC’s Registered Agent.

Name And Address of Person(s) Authorized to Manage Limited Liability Company

If your Florida LLC is Member-managed:

  • the LLC Member(s) will be listed here
  • the correct title to use is “AMBR“, which stands for Authorized Member

If your Florida LLC is Manager-managed:

  • the LLC Manager(s) will be listed here
  • the correct title to use is “MGR“, which stands for Manager

Your LLC should use the correct title abbreviations (AMBR or MGR). Your LLC should not use titles meant for Corporations (Chairman, CEO, President, Vice President, Secretary, etc.). In fact, an LLC should only use either AMBR (Authorized Member) or MGR (Manager) and nothing else.

Note: Most Florida LLCs are Member-managed. For more information on LLC management, please see Member-managed LLC vs Manager-managed LLC.

Do you want an LLC Certificate of Status?

A Certificate of Status (aka Certificate of Good Standing) is an official document from the Florida Division of Corporations that certifies that your LLC is in good standing and in compliance with filing its Annual Reports.

This document is optional and is not required.

Most people don’t need a Certificate of Status.

However, if you would like a pretty-looking official letter, you can order one for $5.

Note: If you’re registering your Florida LLC as a foreign LLC to do business in another state, you will need a Certificate of Status.

Move to Final Review

If everything looks okay, click “Move on to the Final Review” at the bottom.

Final Review

Review all your information again. Look for any errors or typos.

If you need to make any changes, click the red “NO! Continue Editing” button.

If all looks good, move onto number 5 where you’ll enter your email address.

Email and Signature

Email

Enter your email address twice.

The Florida Division of Corporations will use this email address to send LLC Annual Report reminders next year.

And if you ordered a Certificate of Status (optional), it will be emailed to this address.

Privacy: Your email address is private. It will not be listed on public records.

Signature

If you are the LLC Member (owner):

Enter your first and last name and your title. Most people who own their LLC have a Member-managed LLC. If that’s the case, your title will be Authorized Member.

Example:

Florida LLC Annual Report signature block for LLC Member

If you are an LLC Manager:

Enter your first and last name and your title. If you are the Manager of a Manager-managed LLC, then your title will be Manager.

Example:

Florida LLC Annual Report signature block for LLC Manager

If your Florida LLC is owned by another company:

Enter your first and last name. In the title box, enter your title at the parent company and the name of the parent company.

Example:

Florida LLC Annual Report signature block for parent company

Note: ABCD LLC is the name of the parent company. And Mark Smith is a Manager of ABCD LLC filing an Annual Report on behalf of ABCD LLC’s subsidiary company (the subsidiary company name doesn’t appear in the signature block).

Click “Move on to Payment Section” to proceed.

Choose Your Payment Option

Credit or debit card

If you pay with a debit or credit card, your LLC Annual Report is processed right away and is available for immediate download.

This is the payment method that we recommend.

Select “Credit / Debit Card” and then click “Continue”. Enter your billing information and click “Continue”. Review your information and click “Process Payment”.

On the next page, you can save your receipt. You can either click “Print” to print it out or “View as PDF” to save on your computer.

After you’ve saved a copy of your receipt, click “Finish”. On the next page, you’ll see a Final Confirmation message. After you see this message, you can close the browser tab. You’ve successfully filed your Florida LLC Annual Report.

Florida LLC Annual Report Final Confirmation

Congratulations! Your Florida LLC Annual Report has been filed.

How to download a copy of your filed Annual Report

If you paid with a credit or debit card, you can download your filed Annual Report right away.

If you paid by check or money order, you’ll need to wait approximately 3-5 weeks before you can download your filed Annual Report.

Download your LLC Annual Report for your records

We recommend downloading a copy of your LLC’s filed Annual Report for your records. Here’s how:

  • Visit Florida Division of Corporations: Search Records by Name
  • Enter your LLC name and click search
  • Find your LLC in the results and click on its name
  • Scroll down to the bottom and look for “Document Images”
  • Click on the corresponding Annual Report to open it
  • Download or print the filed Annual Report for your records

Here’s a video:

Video Transcript:

Hey folks, it’s Matt from LLC University. I’m going to show you how to download a copy of a filed Florida LLC Annual Report. If you need instructions on how to file your Florida LLC Annual Report, go to Google, type “LLC University Florida LLC Annual Report” and you should see our link here to get instructions on how to follow the Annual Report. Once the Annual Report is filed, here’s how you can download a copy. You’re going to… you can just go to Google and type in “Florida Sunbiz”. Sunbiz is the name of the website owned by the Florida Division of Corporations. The link right here just took me right to the search page, but if you happen to end
up on a page like this you can just click on “Search Records”. It may or may not be at this exact location, but it should be somewhere along the top or somewhere along the side. Search Records. You’re going to click “search by the name”. And then you are going to enter your LLC name. You can just enter the first word or two so I’m going to use this company
as an example. I typed EDFI Holdings here. This is an LLC. I’m going to click on the LLC, scroll down to the bottom. You’re looking for “Document Images”. You’re basically going to see all of the documents that were filed for this entity or registration. And the most recent Annual Report will be here at the top. Just click that blue link. It will open a new tab and then depending on
your browser, there may be a few different ways to save this. But in this case, if I hover my mouse – by the way I’m in Chrome – you just click this down arrow here. And then I will be able to go ahead and just save that to my downloads or desktop folder. They give you this name
here called “Get Document PDF”, which I don’t like, so I would call it something like “Florida LLC Annual Report 2019”, 2020, 2021, etc. and then click Save. And that’s how you download a filed Florida LLC Annual Report. Hope that was helpful.

How to create LLC Annual Report reminders using Google Calendar

Florida Division of Corporations

If you have any questions you can contact the Annual Reports Department of the Florida Division of Corporations at 850-245-6059.

Their hours are Monday through Friday, from 8am to 5pm Eastern.

Alternatively, you can send them an email: corphelp@dos.myflorida.com (however, it will be a few days to a week before you get a reply.)

Matt Horwitz
Founder & Educator, LLC University®
Forming an LLC shouldn't be so complicated. Our step-by-step guide will make the process a breeze – and no complex legal jargon! LLC University® teaches people how to form an LLC for free in all 50 states. We hope you find our free guides and resources helpful in your business journey.
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