Florida Federal Tax ID Number (EIN)

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How to Get an EIN for a Florida LLC

What is an EIN Number?

An EIN Number stands for Employer Identification Number and it will be issued by the IRS to your Florida LLC.

An EIN is to your Florida LLC what a Social Security Number is to a person. It helps the IRS identify your business for tax and filing purposes.

Having an EIN for your Florida LLC allows you to open a separate bank account under the LLC’s name, apply for certain licenses and permits, and handle employee payroll (if applicable).

Even though it’s called an Employer Identification Number, it doesn’t mean that you have to have employees. The EIN is just a type of Taxpayer Identification Number (TIN) that identifies your Florida LLC with the IRS.

EIN Synonyms

Your Florida LLC’s EIN may be called different names. They all mean the same thing though.

Similar terms for an EIN include:

  • EIN Number
  • Employer ID Number
  • Employer Identification Number
  • Federal Employer ID Number
  • Federal Employer Identification Number
  • FEIN
  • Federal Tax Number
  • Federal Tax ID Number
  • Federal Tax Identification Number

Benefits of having an EIN for your Florida LLC

Having an EIN for your Florida LLC enables you to do the following:

  • Open an LLC business bank account
  • File taxes at the federal, state, and local level
  • Handle employee payroll (if applicable)
  • Obtain business lines of credit or business loans
  • Get a business credit card for your LLC
  • Apply for business licenses

Wait for your Florida LLC to be approved

Wait for your Florida LLC to be approved by the Department of State before applying for your EIN. Otherwise, if your LLC filing is rejected, you’ll have an EIN attached to a non-existent LLC.

However, if this does happen, you can always cancel your EIN and then apply for a new one. And you don’t have to wait for your cancellation to go through before applying for a new EIN.

Applying for an EIN for your LLC is free ($0)

Applying for an EIN for your Florida LLC is completely free.

The IRS doesn’t charge anything for applying for an EIN.

Don’t have an SSN or ITIN?

If you’re a foreigner who formed a Florida LLC, you can still get an EIN without having an SSN or ITIN.

You just can’t get your EIN online. Instead, you need to mail or fax Form SS-4 to the IRS.

We have instructions here: How to apply for EIN without an SSN or ITIN.

(related article: How to apply for an ITIN)

EIN Phone Application

You may have read that you can apply for an EIN by phone. This is no longer the case. The IRS has discontinued this service.

The only businesses that can get an EIN by phone are Exempt Organizations (like non-profits) and Foreign Companies (companies formed outside of the United States).

If you’re a foreigner and you formed an LLC in Florida, we have instructions below on how to apply for your EIN.

EIN Responsible Party

The EIN Responsible Party is a person that goes on file with the IRS when you apply for an EIN for your Florida LLC.

Think of the Responsible Party as the LLC’s “contact person”. The IRS will send your LLC’s mail and correspondence to this person.

If you have a Single-Member Florida LLC:

Then you will be the EIN Responsible Party.

If you have a Multi-Member Florida LLC:

One of the LLC Members will be the EIN Responsible Party.

The IRS just wants one person as the EIN Responsible Party. They don’t want all the Florida LLC Members’ information. The IRS gets the other Members’ information when you file your 1065 Partnership return and issue K-1s each year.

Although any LLC Member can be listed, you should list the LLC Member that will take on the responsibility of making sure the LLC’s taxes are handled properly.

If your Florida LLC is owned by another company:

The IRS made changes in 2018 that no longer allow an EIN Responsible Party to be a company. The EIN Responsible Party must be an individual person. So it’s best to list one of the individual owners of the parent company.

Note: If you have a Florida LLC that is owned by another company and you try to get an EIN online, you’ll just get an error message (EIN reference number) at the end of the application.

Learn more:

To learn more about who can be the EIN Responsible Party for your Florida LLC, please see EIN Responsible Party for LLC.

How is a Florida LLC taxed?

By default, a Florida LLC is taxed based on the number of Members (owners).

Meaning, an LLC is just taxed in the default status set by the IRS and the LLC doesn’t elect to be taxed as a Corporation (either a C-Corporation or an S-Corporation).

(related article: how are LLCs taxed)

The default tax status for a Florida Single-Member LLC is a Disregarded Entity, meaning if the LLC is owned by an individual, the LLC is taxed like a Sole Proprietorship. If the LLC is owned by a company, it is taxed as a branch/division of the parent company.

The default tax status for a Florida Multi-Member LLC is Partnership, meaning the IRS taxes the LLC like a Partnership.

If instead, you want your Florida LLC taxed as a C-Corp, you’ll first apply for an EIN and then later file Form 8832. If you want your LLC taxed as an S-Corp, you’ll first apply for an EIN and then later file Form 2553.

If you choose to have your Florida LLC taxed as a Corporation, make sure you speak with an accountant as there are a lot of details you need to consider. Having an LLC taxed as an S-Corporation is a much more popular choice than having an LLC taxed as a C-Corporation. S-Corporation taxation usually makes sense once an LLC generates about $70,000 in net income per year.

How to apply for an EIN for your Florida LLC

Below you will find 3 different sets of instructions:

1. If you have an SSN or ITIN, use the EIN online application

We recommend applying for an EIN online for your Florida LLC if you have an SSN or ITIN.

This is the easiest filing method and it has the fastest approval time.

We have instructions here:
How to apply for an EIN online

2. If you apply online, but you get an error message

If you have an SSN or ITIN, apply for an EIN online, but you get an error message (called an EIN reference number) at the end, you will need to mail or fax Form SS-4 to the IRS instead.

We have instructions here:
Apply for EIN for LLC with Form SS-4

3. If you don’t have an SSN or ITIN

If you don’t have an SSN or ITIN, you can still get an EIN for your Florida LLC. You just can’t apply for an EIN online.

You will need to mail or fax Form SS-4 to the IRS instead and you must fill the form out in a certain way.

We have instructions here:
How to get an EIN without an SSN or ITIN

EIN Confirmation Letter (EIN Approval)

Once the IRS issues an EIN for your Florida LLC you will receive your official approval, known as an EIN Confirmation Letter (CP 575).

The method you used to apply for an EIN will determine how you receive your EIN Confirmation Letter.

If you applied for an EIN online:
You’ll be able to download a PDF copy of your EIN Confirmation Letter at the end of the online application. There is no waiting time. The IRS will also send you a duplicate copy in the mail in about 4 to 5 weeks.

If you sent Form SS-4 by fax:
The IRS will fax you back your EIN Confirmation Letter within 4 to 7 business days.

If you sent Form SS-4 by mail:
The IRS will mail your EIN Confirmation Letter within 4 to 8 weeks.

Here is what the EIN Confirmation Letter for an LLC looks like:

EIN Confirmation Letter (CP 575) for LLC

How to Cancel an EIN?

If there was a mistake with your first EIN application or you need to cancel your EIN Number for any reason, you just need to mail a cancellation letter to the IRS.

We have instructions here: how to cancel an EIN.

You don’t have to wait for your EIN cancellation to be finalized before getting a new EIN for your Florida LLC.

LLC Business Bank Account

After getting your EIN, you can then open a separate business bank account for your Florida LLC.

Banks usually ask for the following documents to open a Florida LLC business bank account:

  • EIN Confirmation Letter
  • LLC Approval (stamped and approved Articles of Organization)
  • LLC Operating Agreement
  • Driver’s License and/or Passport

Aside from the above, banks may also require other paperwork (like proof of address), so we recommend calling a few banks in Florida ahead of time before visiting them in person. It’s also a good idea to ask if they have monthly fees on their “basic” business checking accounts since there are a number of banks that don’t have any monthly fees.

If you’re a non-US resident (foreigner), you will need to show 2 forms of identification, such as your foreign passport and your foreign driver’s license. There are additional things to keep in mind when opening a U.S. bank account for your Florida LLC that we have listed here: Non-US resident opening U.S. bank account for an LLC

Note: You will need to open a bank account in Florida since that is where you formed your LLC.

IRS Contact Information

If you have any questions, you can call the IRS at 1-800-829-4933. Their office hours are 7am – 7pm, Monday through Friday.

We recommend that you call the IRS early to avoid long holding times.

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Matt Horwitz
Founder & Educator at LLC University
Forming an LLC shouldn't be so complicated. Our step-by-step guide will make the process a breeze – and no complex legal jargon! We teach people how to form an LLC for free in all 50 states. We hope you find our free guides and resources helpful in your entrepreneurial journey.

22 Comments

  1. Hi Matt! April 12, 2017

    I have not yet received the LLC approval letter yet by mail, but I do see that the LLC is Active with all my information and document number when I looked it up in the sunbiz website.. Is this sufficient enough for me to apply for the new EIN? Also, I have a EIN that is listed as sole proprietorship that has never been used. Do I have to dissolve this first before applying for the new LLC EIN, or can I apply and then dissolve it? Thank you…

    reply
    • Matt Horwitz April 18, 2017

      Hey Joe, apologies for the slow reply. Your comment accidentally went into the spam folder. If the LLC is approved on SunBiz, you are good to apply for the EIN. The LLC’s approval (stamped and approved copy of your Articles of Organization) always takes a few business days before it’s sent to you. And no, you don’t have to close out your existing EIN first before applying for a new one. Hope that helps! When you’re ready to close out that old EIN, we have instructions for you here: https://www.llcuniversity.com/cancel-ein/

      reply
  2. Karen Turnbull June 13, 2017

    I found the following text on LegalZoom:
    “Single-member LLCs

    LLC owners are called “members.” Single-member LLCs may or may not need an EIN. If your LLC is a home-based business and you act as owner, manager, director and maintenance department, you are not required to have an EIN. You can simply elect to be treated as a sole proprietorship for tax purposes and use your social security number as your LLC EIN.

    My LLC is home-based and is used solely for a rental property at a different address. I have no employees. In Florida, do I need an EIN or can I just use my SSN?
    Thanks

    reply
    • Matt Horwitz June 13, 2017

      Hey Karen, yes, you can use your SSN as a single-member LLC, but you will need an EIN when opening an LLC bank account. Additionally, most people prefer using an EIN wherever possible for privacy and identity theft reasons. Hope that helps.

      reply
  3. Ann July 30, 2017

    I would like to have one LLC, but I would like to have several tradenames under the one. How do I register multiple tradenames under the LLC?

    reply
    • Matt Horwitz July 30, 2017

      Hi Ann, you would form an LLC with the state of Florida, wait for it to be approved, and then get your Federal Tax ID Number. Once you have all that, you would file your Tradenames (known as Fictitious Names in Florida) with the Department of State here. There is a portion of the filing where you list the owner. Don’t enter your name, but below that, you’ll see a spot to enter your existing LLC. You would just repeat the process for each Fictitious Name you need to register. Florida Fictitious Names cost $50 each to register and must be renewed every 5 years. We don’t have a lesson on this yet, but there is information and instructions on the link I provided.

      reply
  4. JORGE January 17, 2018

    all was great, helped a lot, got it all done, thanks Mat.

    reply
    • Matt Horwitz January 19, 2018

      Awesome. Glad to hear hear Jorge. Best wishes with your business!

      reply
  5. Lashley April 4, 2018

    I have already created/registered my new LLC on sunbiz in FL. I want to use it for my side business for repairs, and I am the sole member/owner/manager. I see that you can use a SSN or register for a EIN, so I wonder what is the difference? If I do the EIN, then my LLC taxes are filed separately from my personal taxes correct? And if I do not apply for the EIN, then all my earnings (personal and LLC) are combined and filed together? Sorry I am a little confused.

    reply
    • Matt Horwitz April 6, 2018

      Hi Lashley, first, we recommend hiring an accountant as that should take the worry out filing your taxes correctly. And no, whether or not you get an EIN does not affect how your taxes are filed. Single-Member LLCs are by default taxed like a Sole Proprietorship. Meaning, instead of filing a separate federal-level corporate return (like an 1120 or 1120S), your business incomes, expenses, credits, and deductions are usually listed on a Schedule C, which is a part of your personal 1040 federal income return. The amount of tax you pay is the exactly the same. Also check out how are LLCs taxed. Hope that helps!

      reply
  6. Thais April 10, 2018

    I already have my LLC and got my EIN by fax over a month ago and until now, the EIN does not appear in the sunbiz website… is there any procedure or anything I must do for it to appear there? Is it normal to take that long? Can I open a bank account only with the fax I received?

    reply
    • Matt Horwitz April 11, 2018

      Hi Thais, I’m guessing you’re assuming that the IRS notifies the Florida Department of State after they issue your LLC an EIN, correct? If so, that’s not how it works. The IRS doesn’t contact the state to give them your LLC’s EIN. If desired, that needs to be done by you. If a filer wants to disclose their LLC’s EIN on their state record, you can enter your EIN when you complete your Annual Report next year. Also keep in mind that you’re not required to disclose your EIN to the Florida Department of State, however, something does need to be entered into that field (in the FL Annual Report filing). If you’d rather not disclose your EIN, you can just enter “Applied for” or “None”. And yes, you can certainly open an LLC bank account with your fax from the IRS. Hope that helps!

      reply
  7. Mag June 8, 2018

    Hello,

    We are 3 members and we have the llc,
    When we do the EIN the site recommends to do as a partnership, and then we did so, but then the site gives only option to select individual!

    Could you please advise how to get EIN for multi-members LLC?

    reply
  8. Nikita July 4, 2018

    Hi Matt,
    Thanks for your lessons! Great job very helpful!
    My LLC has 2 members. One has SSN and I am as Foreign Nationals without ITIN. Is it allowed to get EIN if only one member has SSN or I have to get my ITIN? and then get EIN?
    I apologize in advance for my English.

    reply
    • Matt Horwitz August 12, 2018

      Hi Nikita, thank you for the kind words! Yes, you are correct. Only 1 EIN Responsible Party is needed for the LLC. Either one of you can be the Responsible Party since you don’t need an SSN or ITIN to get an EIN. We’ve since updated this page with 3 different sets of instructions on how to get an EIN for your LLC. Hope that helps!

      reply
  9. James August 21, 2018

    If I register with Sunbiz, then do I have to register with the IRS?

    reply
    • Matt Horwitz August 31, 2018

      Hi James, if you are forming an LLC in Florida, the LLC is formed with the Florida Department of State (Florida Division of Corporations/SunBiz). Then you obtain an EIN for your LLC by applying for one with the IRS. Hope that helps answer your question.

      reply
  10. Kay October 4, 2018

    I have set up my LLC on sunbiz.org and I have gotten my EIN from the IRS. But now I’m a little confused. I was told that I needed to register my EIN with sunbiz.org as well, except I cannot find anywhere on the website how to do this. I have contacted them and have received no response. I need to finish my prep, as the business goes live very soon, and I want to make sure I’ve covered all my bases in the legal and federal levels.

    reply
    • Matt Horwitz October 25, 2018

      Hi Kay, you aren’t required to list the LLC’s EIN with its filing. Hope that helps.

      reply
      • Kay October 28, 2018

        Thank you for responding, Matt. I’m still very confused. Florida’s small business laws and regulations are not easily accessible. I’ve done everything I was told to do, but I have no idea if I’m legitimate yet. Especially on sunbiz.org, the Florida small business site. I keep trying to register the business on sunbiz so that all my filing and forms are on schedule and I’m getting reminders. But it keeps saying I have to register my EIN with sunbiz. But I cannot find anywhere on the website how to do it. You say it’s not required. But sunbiz won’t let me do anything without it. I’m very frustrated. And scared I’m going to do something wrong and screw up the legitimacy of my business.

        reply
        • Matt Horwitz November 22, 2018

          Hi Kay, to make sure I fully understand, what type of registration are you doing on Sunbiz? If you are forming a Domestic Florida LLC (Sunbiz > Start a Business > Start E-Filing > Limited Liability Company > File or Correct Florida LLC Articles of Organization > Start New Filing), there is actually no field for an EIN. So I’m not sure exactly what you are trying to do or what filing you are referring to. Thank you.

          reply

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