Pennsylvania Federal Tax ID Number (EIN)

Pennsylvania LLC Federal Tax ID Number (EIN)

Quick Start Guide
This Quick Start Guide is a brief overview of how to form an LLC in Pennsylvania.

Detailed Lessons:

 

Pennsylvania LLC Costs:
Pennsylvania state fee: $125

Need help?
Hire a professional service to form your Pennsylvania LLC:
IncFile ($49 + state fee) or LegalZoom ($149 + state fee)

Wait! Did you receive your Pennsylvania LLC approval yet? If not, wait until your LLC is approved before applying for your EIN.


Video Transcript:

The following information is provided for educational purposes only and in no way constitutes legal, tax, or financial advice. For legal, tax, or financial advice specific to your business needs, we encourage you to consult with a licensed attorney and/or CPA in your state. The following information is copyright protected. No part of this lesson may be redistributed, copied, modified or adapted without prior written consent of the author. An EIN or Employer Identification Number is issued by the IRS to business entities. It is also known as a Federal Tax ID Number or TIN (Tax ID Number), but for this video we will refer to it as the EIN. An EIN is to a business what a Social Security Number is to an individual. It basically identifies your business, or company to the IRS. Even though it is called an Employer Identification Number, it does not mean that you have to have employees. EINs are used for: opening business checking, savings or investment accounts; filing taxes; handling employee payroll (if applicable); obtaining business lines of credit for business loans; obtaining credit cards in the name of the LLC; and applying for business licenses. Please wait until your LLC is approved by the State before obtaining your EIN. You do not want to have any issues with an EIN assigned to the wrong LLC. An EIN is similar to a Social Security Number in that it has 9 digits. To differentiate an EIN from an SSN, there are 2 digits followed by a hyphen and then 7 more digits. Applying for an EIN is a free service provided by the IRS. This is what other websites charge between $75-150 for. We will show you how to obtain your EIN for free and in under 15 minutes. The EIN can be obtained in 3 ways: by mail, by fax, or via the IRS’s online application. Since obtaining an EIN by fax takes 4 days and by mail can take up to 4 weeks, we will focus on the online application. Again, the online application is the quickest route. Your EIN will be issued immediately after you answer all the questions in the online application. You will then be able to download, save, and print your new Employer Identification Number, as well as your confirmation letter. You will need to have the member(s)’ SSNs or ITINs ready before you begin the online application. If you are a US citizen, you will use your SSN or Social Security Number. If you are a foreign national, you will use your ITIN or Individual Taxpayer Identification Number. If you are a foreign national and you do not yet have your ITIN, you’ll first need to apply for the ITIN before applying for and obtaining your EIN. If you are a foreign national and you need to apply for your ITIN, please contact the IRS at the link below this video. You are about to watch an application for an EIN for a Single-Member LLC in the State of Florida. Do not worry if this is not the state in which you formed your LLC, and also do not worry if you are a Multi-Member LLC (with 2 or more members). The online application is pretty much the same regardless if you are a Single-Member LLC or if you are a Multi-Member LLC, or regardless of the state in which you formed your LLC. The EIN application is a federal tax procedure and is not state-specific. If you have any questions, or if there are any error messages that appear during your EIN online application, please contact the IRS. There’s a link below this video where you will find their phone number. You are now ready to apply for your EIN. Let’s head over to the IRS’s website. The link below this video will take you to the online application. Let’s get started. Here we are at the irs.gov. Online EIN Application. You’re going to scroll down towards the bottom of the page and click “APPLY ONLINE NOW”. Next, click “Begin Application”. On this page, select “Limited Liability Company” and then click “Continue”. Click “Continue” again, and on this page enter the number of members of the LLC. For this example, there is 1. You’re next going to select the state where your LLC is located. In this example, this is a Florida Limited Liability Company. Next, click “Continue”. Hit “Continue” again. Select the 1st option (“Started a new business”), hit “Continue”. On the next page, select “Individual” and hit “Continue”. You will next enter your name, and Social Security Number, and then select “I am one of the owners, members, or the managing member of this LLC” and then hit “Continue”. On the next page, you will enter your Principal LLC Address. This is also where the LLC is physically located. If you have a Mailing Address that is different than the Principal Address, then at the bottom you’re going to select “Yes” and on the next page you’ll be able to enter your Mailing Address. After you enter the LLC’s address and phone number, click “Continue”. The next page is a physical location verification. This is simply the IRS just cross-referencing your address via the database. You can click “Accept Database Version”. On the next page, you’re going to enter the legal name of the LLC, as well as the county and state it is located, as well as the state it is organized in. The state where your LLC is located in the state where it is organized will most likely be the same. 2 important things to remember when entering your LLC’s name: make sure to include the suffix “LLC” and do not enter a comma. For this example, let’s use “Rob’s Bakery LLC”. I will enter the name as follows: you will next enter the LLC’s “start date”. This is going to be the same date you’ve used in your LLC’s Operating Agreement and will also be the date in which you received your documents back from the State. Once you’ve entered all of your information, click “Continue”. There’s a few questions here they’re going to ask. For me, all of these are “No”. Take a quick read-through here and see if anything applies to you, regarding whether or not you manufacture, sell alcohol, tobacco, gambling, you know, I have a truck over 55,000 lbs, etcetera. The majority of cases it will be “No” but make sure you take a quick read-through. This questionnaire, select “Yes” or “No” and then hit “Continue”. On this page, they’d like to know what your business does. This is going to be the same thing you filled out in your Operating Agreement. In my case, this is a consulting company. What I’m going to do is I’m going to scroll down to the bottom and select “Other”. However, take a look at the categories and make sure that you put yours in the correct category. Once you’ve done so, hit “Continue”. Because I’ve selected “Other” on the 2nd page, I’m going to select “Consulting”. You’ll see how they have “Manufacturing, Organization, Rental, Repair, Goods”, etcetera. I’m going to hit “Continue”. It says “Do you provide operating advice and assistance to businesses and other organizations?” I’m going to select “Yes” and type in “general business consulting”, then hit “Continue”. On this page, they ask “How would you like to receive your EIN confirmation letter?” You can receive it by mail, or you can receive it online. Most likely you want to receive it online (takes 4 weeks to arrive by mail). Simply hit “Receive letter online”. In a few pages you’ll be able to print and save a PDF version of your confirmation letter. This page is simply a review, take a quick scroll through and make sure everything is correct. Once so, you’re going to hit “Submit”. Here is the confirmation page, where you will see your EIN assigned and the legal name of your business. It says “Important: Save and/or print this page and the confirmation letter below for your permanent records”, so I’m going to go up here and select “File Print”, just to select here and you’ll see this link here. I’m going to click that and I’m going to save that PDF file to my computer, and I’m also going to print it out. Once you are done, click “Continue”. Hit “Continue” again. And that concludes the Online Application for an Employer Identification Number. Make sure you save that PDF to your computer, and you print a copy for your records.

IRS Online Application

EIN Application

Questions During Application

If you have any questions or if there are any errors messages that appear during your EIN online application, please contact the IRS at 800-829-4933. You can find additional IRS phone numbers at this link: IRS Phone Numbers.

Foreign Nationals & ITINs

If you are a foreign national and you need to apply for your ITIN please see the following information on the IRS’s website: Individual Taxpayer Identification Number.

You’re Finished

After you’ve received your EIN from the IRS, you are officially all setup and ready to go.

Best wishes in your entrepreneurial endeavors!

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Matt Horwitz
Founder & Educator at LLC University
Forming an LLC shouldn't be so complicated. Our step-by-step guide will make the process a breeze – and no complex legal jargon! We teach people how to form an LLC for free in all 50 states. We hope you find our free guides and resources helpful in your entrepreneurial journey.

4 Comments

  1. Jenny Lam February 8, 2018

    I would like to apply business name LLC . Can you please help me what form I need to fill out, thanks

    reply
    • Matt Horwitz February 9, 2018

      Hi Jenny, please look towards the top of the page for all of our Pennsylvania LLC lessons. Follow them in order and it will show you how to complete all the steps to forming an LLC in PA.

      reply
  2. Olivia March 20, 2018

    Hello I’m in a LLC with a partner who no longer is in it. What steps or forms do I need to do to take to take their name off company?

    reply
    • Matt Horwitz March 27, 2018

      Hi Olivia, you’ll need to review your LLC’s Operating Agreement to see if you have rules in place regarding a Member leaving the LLC. You’ll also want to document this change in ownership via an agreement or resolution of the LLC Members. That’s all the “internal stuff”, meaning it’s not filed with the PA Bureau of Corporations or the PA Department of Revenue. And I recommend hiring a lawyer for this. LLC Members are usually not listed in your Certificate of Organization (unless you added a custom provision/article), so you technically don’t have to file a Certificate of Amendment with the PA Bureau of Corporations, however later, when you update the IRS, the IRS will want an official copy of a document from the state showing the Member is leaving and that there’s now just one Member/owner, so to make your life simpler, we recommend filing a Certificate of Amendment with the PA Bureau of Corporations making a statement about the change in Members.

      Then you’ll need to mail a letter to the IRS and include the LLC name, the LLC’s EIN, a statement about the change in owners, a statement that your LLC will now be taxed as a Sole Proprietorship (instead of being taxed as a Partnership), and you’ll need to include a copy of your stamped and approved Certificate of Amendment. Also within your letter, make sure to ask for a confirmation to be mailed back to you. The IRS will then send a confirmation letter in about 30-45 days.

      You may also need to contact the PA Department of Revenue and let them know that there’s been a change in ownership and that your LLC is going be taxed as a Sole Proprietorship now instead of a Partnership. Your accountant should be able to help with this, along with filing a “final return” for your federal and state (and possibly local) tax returns.

      If that all sounds too messy and complicated, you could also consider dissolving (shutting down) your current LLC and then forming a new LLC where you’re the only owner. Sometimes that can be a lot cleaner and create a better paper trail. However, if that’s the case, you’ll still need to file “final” tax returns for your Partnership. Hope that helps!

      reply

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