Pennsylvania Federal Tax ID Number (EIN)

How to Get an EIN
for a Pennsylvania LLC

Quick Start Guide
This Quick Start Guide is a brief overview of how to form an LLC in Pennsylvania.

Detailed Lessons:

 

Pennsylvania LLC Costs:
Pennsylvania state fee: $125

Need to save time?
Hire a professional to form your LLC in Pennsylvania:
Northwest ($39 + state fee) or LegalZoom ($149 + state fee)

What is an EIN Number?

An EIN Number stands for Employer Identification Number and it will be issued by the IRS to your Pennsylvania LLC.

An EIN is to your Pennsylvania LLC what a Social Security Number is to a person. It helps the IRS identify your business for tax and filing purposes.

Having an EIN for your Pennsylvania LLC allows you to open a separate bank account under the LLC’s name, apply for certain licenses and permits, and handle employee payroll (if applicable).

Even though it’s called an Employer Identification Number, it doesn’t mean that you have to have employees. The EIN is just a type of Taxpayer Identification Number (TIN) that identifies your Pennsylvania LLC with the IRS.

EIN Synonyms

Your Pennsylvania LLC’s EIN may be called different names. They all mean the same thing though.

Similar terms for an EIN include:

  • EIN Number
  • Employer ID Number
  • Employer Identification Number
  • Federal Employer ID Number
  • Federal Employer Identification Number
  • FEIN
  • Federal Tax Number
  • Federal Tax ID Number
  • Federal Tax Identification Number

Benefits of having an EIN for your Pennsylvania LLC

Having an EIN for your Pennsylvania LLC enables you to do the following:

  • Open an LLC business bank account
  • File taxes at the federal, state, and local level
  • Handle employee payroll (if applicable)
  • Obtain business lines of credit or business loans
  • Get a business credit card for your LLC
  • Apply for business licenses

Wait for your Pennsylvania LLC to be approved

Wait for your Pennsylvania LLC to be approved by the Department of State before applying for your EIN. Otherwise, if your LLC filing is rejected, you’ll have an EIN attached to a non-existent LLC.

However, if this does happen, you can always cancel your EIN and then apply for a new one. And you don’t have to wait for your cancellation to go through before applying for a new EIN.

Applying for an EIN for your LLC is free ($0)

Applying for an EIN for your Pennsylvania LLC is completely free.

The IRS doesn’t charge anything for applying for an EIN.

Don’t have an SSN or ITIN?

If you’re a foreigner who formed a Pennsylvania LLC, you can still get an EIN without having an SSN or ITIN.

You just can’t get your EIN online. Instead, you need to mail or fax Form SS-4 to the IRS.

We have instructions here: How to apply for EIN without an SSN or ITIN.

(related article: How to apply for an ITIN)

EIN Phone Application

You may have read that you can apply for an EIN by phone. This is no longer the case. The IRS has discontinued this service.

The only businesses that can get an EIN by phone are Exempt Organizations (like non-profits) and Foreign Companies (companies formed outside of the United States).

If you’re a foreigner and you formed an LLC in Pennsylvania, we have instructions below on how to apply for your EIN.

EIN Responsible Party

The EIN Responsible Party is a person that goes on file with the IRS when you apply for an EIN for your Pennsylvania LLC.

Think of the Responsible Party as the LLC’s “contact person”. The IRS will send your LLC’s mail and correspondence to this person.

If you have a Single-Member Pennsylvania LLC:

Then you will be the EIN Responsible Party.

If you have a Multi-Member Pennsylvania LLC:

One of the LLC Members will be the EIN Responsible Party.

The IRS just wants one person as the EIN Responsible Party. They don’t want all the Pennsylvania LLC Members’ information. The IRS gets the other Members’ information when you file your 1065 Partnership return and issue K-1s each year.

Although any LLC Member can be listed, you should list the LLC Member that will take on the responsibility of making sure the LLC’s taxes are handled properly.

If your Pennsylvania LLC is owned by another company:

The IRS made changes in 2018 that no longer allow an EIN Responsible Party to be a company. The EIN Responsible Party must be an individual person. So it’s best to list one of the individual owners of the parent company.

Note: If you have a Pennsylvania LLC that is owned by another company and you try to get an EIN online, you’ll just get an error message (EIN reference number) at the end of the application.

Learn more:

To learn more about who can be the EIN Responsible Party for your Pennsylvania LLC, please see EIN Responsible Party for LLC.

How is a Pennsylvania LLC taxed?

By default, a Pennsylvania LLC is taxed based on the number of Members (owners).

Meaning, an LLC is just taxed in the default status set by the IRS and the LLC doesn’t elect to be taxed as a Corporation (either a C-Corporation or an S-Corporation).

(related article: how are LLCs taxed)

The default tax status for a Pennsylvania Single-Member LLC is a Disregarded Entity, meaning if the LLC is owned by an individual, the LLC is taxed like a Sole Proprietorship. If the LLC is owned by a company, it is taxed as a branch/division of the parent company.

The default tax status for a Pennsylvania Multi-Member LLC is Partnership, meaning the IRS taxes the LLC like a Partnership.

If instead, you want your Pennsylvania LLC taxed as a C-Corp, you’ll first apply for an EIN and then later file Form 8832. If you want your LLC taxed as an S-Corp, you’ll first apply for an EIN and then later file Form 2553.

If you choose to have your Pennsylvania LLC taxed as a Corporation, make sure you speak with an accountant as there are a lot of details you need to consider. Having an LLC taxed as an S-Corporation is a much more popular choice than having an LLC taxed as a C-Corporation. S-Corporation taxation usually makes sense once an LLC generates about $70,000 in net income per year.

How to apply for an EIN for your Pennsylvania LLC

Below you will find 3 different sets of instructions:

1. If you have an SSN or ITIN, use the EIN online application

We recommend applying for an EIN online for your Pennsylvania LLC if you have an SSN or ITIN.

This is the easiest filing method and it has the fastest approval time.

We have instructions here:
How to apply for an EIN online

2. If you apply online, but you get an error message

If you have an SSN or ITIN, apply for an EIN online, but you get an error message (called an EIN reference number) at the end, you will need to mail or fax Form SS-4 to the IRS instead.

We have instructions here:
Apply for EIN for LLC with Form SS-4

3. If you don’t have an SSN or ITIN

If you don’t have an SSN or ITIN, you can still get an EIN for your Pennsylvania LLC. You just can’t apply for an EIN online.

You will need to mail or fax Form SS-4 to the IRS instead and you must fill the form out in a certain way.

We have instructions here:
How to get an EIN without an SSN or ITIN

EIN Confirmation Letter (EIN Approval)

Once the IRS issues an EIN for your Pennsylvania LLC you will receive your official approval, known as an EIN Confirmation Letter (CP 575).

The method you used to apply for an EIN will determine how you receive your EIN Confirmation Letter.

If you applied for an EIN online:
You’ll be able to download a PDF copy of your EIN Confirmation Letter at the end of the online application. There is no waiting time. The IRS will also send you a duplicate copy in the mail in about 4 to 5 weeks.

If you sent Form SS-4 by fax:
The IRS will fax you back your EIN Confirmation Letter within 4 to 7 business days.

If you sent Form SS-4 by mail:
The IRS will mail your EIN Confirmation Letter within 4 to 8 weeks.

Here is what the EIN Confirmation Letter for an LLC looks like:

EIN Confirmation Letter (CP 575) for LLC

How to Cancel an EIN?

If there was a mistake with your first EIN application or you need to cancel your EIN Number for any reason, you just need to mail a cancellation letter to the IRS.

We have instructions here: how to cancel an EIN.

You don’t have to wait for your EIN cancellation to be finalized before getting a new EIN for your Pennsylvania LLC.

LLC Business Bank Account

After getting your EIN, you can then open a separate business bank account for your Pennsylvania LLC.

Banks usually ask for the following documents to open a Pennsylvania LLC business bank account:

  • EIN Confirmation Letter
  • LLC Approval (stamped and approved Certificate of Organization)
  • LLC Operating Agreement
  • Driver’s License and/or Passport

Aside from the above, banks may also require other paperwork (like proof of address), so we recommend calling a few banks in Pennsylvania ahead of time before visiting them in person. It’s also a good idea to ask if they have monthly fees on their “basic” business checking accounts since there are a number of banks that don’t have any monthly fees.

If you’re a non-US resident (foreigner), you will need to show 2 forms of identification, such as your foreign passport and your foreign driver’s license. There are additional things to keep in mind when opening a U.S. bank account for your Pennsylvania LLC that we have listed here: Non-US resident opening U.S. bank account for an LLC

Note: You will need to open a bank account in Pennsylvania since that is where you formed your LLC.

IRS Contact Information

If you have any questions, you can call the IRS at 1-800-829-4933. Their office hours are 7am – 7pm, Monday through Friday.

We recommend that you call the IRS early to avoid long holding times.

Next Step

Once the IRS has issued an EIN for your Pennsylvania LLC, you can then proceed to the next lesson: Pennsylvania LLC Decennial Report.

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Matt Horwitz
Founder & Educator at LLC University
Forming an LLC shouldn't be so complicated. Our step-by-step guide will make the process a breeze – and no complex legal jargon! We teach people how to form an LLC for free in all 50 states. We hope you find our free guides and resources helpful in your entrepreneurial journey.

6 Comments

  1. Jenny Lam February 8, 2018

    I would like to apply business name LLC . Can you please help me what form I need to fill out, thanks

    reply
    • Matt Horwitz February 9, 2018

      Hi Jenny, please look towards the top of the page for all of our Pennsylvania LLC lessons. Follow them in order and it will show you how to complete all the steps to forming an LLC in PA.

      reply
  2. Olivia March 20, 2018

    Hello I’m in a LLC with a partner who no longer is in it. What steps or forms do I need to do to take to take their name off company?

    reply
    • Matt Horwitz March 27, 2018

      Hi Olivia, you’ll need to review your LLC’s Operating Agreement to see if you have rules in place regarding a Member leaving the LLC. You’ll also want to document this change in ownership via an agreement or resolution of the LLC Members. That’s all the “internal stuff”, meaning it’s not filed with the PA Bureau of Corporations or the PA Department of Revenue. And I recommend hiring a lawyer for this. LLC Members are usually not listed in your Certificate of Organization (unless you added a custom provision/article), so you technically don’t have to file a Certificate of Amendment with the PA Bureau of Corporations, however later, when you update the IRS, the IRS will want an official copy of a document from the state showing the Member is leaving and that there’s now just one Member/owner, so to make your life simpler, we recommend filing a Certificate of Amendment with the PA Bureau of Corporations making a statement about the change in Members.

      Then you’ll need to mail a letter to the IRS and include the LLC name, the LLC’s EIN, a statement about the change in owners, a statement that your LLC will now be taxed as a Sole Proprietorship (instead of being taxed as a Partnership), and you’ll need to include a copy of your stamped and approved Certificate of Amendment. Also within your letter, make sure to ask for a confirmation to be mailed back to you. The IRS will then send a confirmation letter in about 30-45 days.

      You may also need to contact the PA Department of Revenue and let them know that there’s been a change in ownership and that your LLC is going be taxed as a Sole Proprietorship now instead of a Partnership. Your accountant should be able to help with this, along with filing a “final return” for your federal and state (and possibly local) tax returns.

      If that all sounds too messy and complicated, you could also consider dissolving (shutting down) your current LLC and then forming a new LLC where you’re the only owner. Sometimes that can be a lot cleaner and create a better paper trail. However, if that’s the case, you’ll still need to file “final” tax returns for your Partnership. Hope that helps!

      reply
  3. shawn bair May 30, 2018

    I absolutely love your site. So easy to follow! No scams or fees. Excellent step-by-step with hyperlinks! You just saved me $300 and it was sooooo easy! Thank you so much!

    It is refreshing to have people invest in local businesses and provide free services or instruction to empower new/local/small businesses. Kudos!

    reply
    • Matt Horwitz May 30, 2018

      Hi Shawn, you’re very welcome! Thank you for the awesome comment :)

      reply

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