PA LLC Name Change Instructions (Certificate of Amendment)

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Pennsylvania LLC Name Change (Certificate of Amendment)

Quick Start Guide
This Quick Start Guide is a brief overview of how to form an LLC in Pennsylvania.

Detailed Lessons:

 

Pennsylvania LLC Costs:
Pennsylvania state fee: $125

Need to save time?
Hire a professional to form your LLC in Pennsylvania:
Northwest ($39 + state fee) or LegalZoom ($149 + state fee)

Step-by-Step Instructions on How to Change an LLC Name in PA:

Note: The information in this lesson accurately reflects the new PA LLC law, Act 170 of 2016 (effective February 21st, 2017) and the Certificate of Amendment in this lesson is the most up-to-date.

In order to change your Pennsylvania LLC name, you need to file a Certificate of Amendment with the Pennsylvania Bureau of Corporations and Charitable Organizations.

Note: this lesson is for changing the name of an already existing LLC in PA. If you need to form a new LLC in PA, please see our free guide: How to Form an LLC in Pennsylvania

Method of filing:
You can submit your PA Certificate of Amendment filing by mail or online.

Approval time:
The PA Bureau of Corporations will process both mail and online filings within approximately 2 business days of receiving them. The mail filing will take a few days longer just because of the document’s travel time. For that reason, we recommend the online filing option.

PA LLC Name change filing fee:
The filing fee is $70 (for both mail and online filing).

Skip ahead to a section:
Click one of the links below to jump to that section:
• PA LLC name change (file by mail)
• PA LLC name change (file online)

Important: Once the PA Bureau of Corporations approves your LLC name change, you’ll also need to change your LLC name with the IRS. More on this is below.

How to File a PA LLC Name Change (Certificate of Amendment) by Mail

Forms needed to change your Pennsylvania LLC name:
When filing by mail, you need to submit 2 forms:

Note: You can print the forms, fill them out by hand (use a black pen), then sign; or, you can type in the forms on your computer, then print and sign. When printing, use regular white paper (8.5″ x 11″).

First, here’s instructions for the PA Certificate of Amendment

Tip: Read the instructions on pages 3 and 4 before filling out your Certificate of Amendment.

Return documents by:
At the top of the form, check off whether you’d like your documents returned by mail or returned by email. Then enter your mailing address or email address.

Check one:
Check off “Limited Liability Company (§8822)”.

1. The name of the limited liability partnership/limited liability company is:
Enter your current LLC name (not the new one), including its designator (“LLC” or “L.L.C.”).

2. The date of filing of the original Certificate of Limited Partnership/Organization:
Enter the date your LLC was approved by the state. You can find this on your stamped and approved Certificate of Organization, or by searching the PA online database. Look for the “Effective Date” after you search your LLC name. If you need assistance, you can also call the PA Bureau of Corporations at 717-787-1057.

3. The current registered office address as on file with the Department of State:
• If your Registered Office Address is your home, your office, a friend’s address, or a family member’s address, enter that address and county on line 3a (leave line 3b blank).

• If you hired a Registered Agent (known as a Commercial Registered Office Provider in PA), enter the name of the company and the county where they are located on line 3b (leave line 3a blank). You don’t need to enter their full address, as it’s already on file with the state. If you’re not sure what county they are located in, please call or email them.

4. The name change amendment adopted by the LLC:
Check off the first box (“The amendment adopted by the limited partnership/limited liability company, set forth in full, is as follows:”) and then write the following on the line(s) below:

The name of the limited liability company shall henceforth be known as {New Name LLC}

• Replace {New Name LLC} with your new desired LLC name.
• Make sure to include the designator “L.L.C.” or “LLC” (“LLC” is the most common).
• You can use a comma in your new PA LLC name, or you can leave it out. For example, “Poppy Seed Bakery LLC” and “Poppy Seed Bakery, LLC” are both acceptable.

Important: The most common reason LLC name changes in PA are rejected is because the name is not distinguishable. In order to avoid this happening, please refer to this lesson to make sure you’re searching your new name properly: PA LLC Name Search.

5. Effective date:
Check off the first box if you want your Certificate of Amendment to be effective upon filing with the Pennsylvania Bureau of Corporations. This means the name change will immediately take effect once it is filed.

6. This amendment restates the Certificate of Organization:
Check off the box in #6. This means that the new LLC name you listed in the Certificate of Amendment will replace the old name in your original Certificate of Organization.

Sign & Date:
Enter today’s date, the old name of your LLC (not the new name), then print and sign your name and title. Your title will either be “Member” or “Manager”. For more info on members vs. managers, please see this article.

Second, here’s instructions for the PA Docketing Statement – Changes

BUREAU USE ONLY:
Do not enter anything in this section. Leave it blank.

Part I. Current name, entity number, date and state of formation, and effective date:
Enter the current name of your LLC, its entity number, and your LLC’s formation/registration date.

Note: You can find your LLC’s entity number and registration date in your approved Certificate of Organization, or by searching your LLC name here. If you need assistance, you can also call the PA Bureau of Corporations at 717-787-1057.

If your LLC is a domestic LLC (Pennsylvania is the state where you formed), then enter “Pennsylvania”. If your LLC is a Foreign LLC qualification in PA, enter the name of the state where your original LLC was formed.

For Effective Date, you’ll most likely leave this blank (depending on what you selected in your Certificate of Amendment). If you used an Effective Date in your Certificate of Amendment, make sure to enter that same date here. If you left the Effective Date blank (most people do), then leave it blank here as well.

Part II. Check appropriate transaction:
Check off “Amendment (complete Section A)”, and then proceed to Section A to change your LLC name.

Important: The only information you need to enter in the ‘Docketing Statement – Changes’ is those things which are changing. So the form will have a lot of things left blank. That’s okay.

Enter your new LLC name in Section A, to the right of “Name”.

In Section A, you can leave everything else blank besides “Name”.

Make sure to include the designator “LLC” or “L.L.C.” in your name. The abbreviation “LLC” is the most common. And you can can use a comma in your LLC name, or you can leave it out. For example, “Poppy Seed Bakery LLC” and “Poppy Seed

Bakery, LLC” are both acceptable.

All other Sections (B through H) can be left blank, as they do not apply for name changes. That’s it for the ‘Docketing Statement – Changes’. Pretty easy :)

Here’s what our example ‘Docketing Statement – Changes’ looks like:

PA LLC Name Change Docketing Statement Changes Page 1

PA LLC Name Change Docketing Statement Changes Page 2

Third, send your Certificate of Amendment, Docketing Statement – Changes, and $70 filing fee to the PA Bureau of Corporations

Prepare Payment:
Prepare a check or money order for $70 and make it payable to “Department of State”.

Mail Documents:
Mail your completed Certificate of Amendment, along with your Docketing Statement, and the $70 filing fee to:

Pennsylvania Department of State
Bureau of Corporations and Charitable Organizations
P.O. Box 8722
Harrisburg, PA 17105-8722

Mailing Address PA Bureau of Corporations Envelope

 

Approval for PA LLC Name Change (filed by mail):
If you file by mail, the PA Bureau of Corporations will process your documents in approximately 2 business days after they receive them. Your stamped and approved Certificate of Amendment will be returned by mail or email (depending on what you selected at the top of the Certificate of Amendment).

Next Step:
Make sure to change your LLC name with the IRS as well as any other places you do business with (see below).

How to File a PA LLC Name Change (Certificate of Amendment) Online

Create an online “PENN File” account with the PA Bureau of Corporations

Note: If you already have an online account with the bureau, then you can just login here, and skip to “Select your filing”, a few lines down.

Create an online account with PA:
• Visit the PA Department of State’s PENN File registration page:
https://www.corporations.pa.gov/Account/Register_account
• Enter all of your contact info. The email part can be a little confusing. Most people just enter their email address 3 times.
• Create a username, password, and two security questions
• Click the “Register” button at the bottom.
• You’ll then be redirected to the login page. Enter your username, and password, and then login to proceed.

Select your filing:
• Scroll down to the “Start or Manage Business Filings” section.
• Click “Domestic Limited Liability Company” (a few items will now appear below).
• Click “Certificate of Amendment – Domestic Limited Liability Company (8622-8822)”.

How to complete the PA Certificate of Amendment Online

Entity Number (or Search):
Enter your Pennsylvania LLC’s Entity Number in the box and click “Search”. If you don’t know your LLC’s Entity Number, you can search for it here. If you need assistance, you can also call the PA Bureau of Corporations at 717-787-1057.

After you enter your Pennsylvania LLC’s Entity Number and click “Search” your LLC will appear below under the “Search Result” section. Just click the “Continue” button in the lower right to proceed.

Here’s what the page will look like:

Pennsylvania LLC Name Change Online Filing Search

Business Details:
Under “Select Corporation Type”, select “Limited Liability Company (§8822)”. The fields below will automatically be filled in. Click the “Save and Continue” button to proceed.

Here’s what the page will look like:

Pennsylvania LLC Name Change Online Filing Business Details

Note: the image above is older and shows and old statute (§8951). You will see §8822.

Form Questions:
Check off the box at the top (“The amendment adopted by the limited partnership/limited liability company, set forth in full, is as follows:”) and enter the following statement onto the blank line:

The name of the limited liability company shall henceforth be known as {New Name LLC}

• Replace {New Name LLC} with your new desired LLC name.
• Make sure to include the designator “L.L.C.” or “LLC” (“LLC” is the most common).
• You can use a comma in your new PA LLC name, or you can leave it out. For example, “Poppy Seed Bakery LLC” and “Poppy Seed Bakery, LLC” are both acceptable.

Important: The most common reason LLC name changes in PA are rejected is because the name is not distinguishable. In order to avoid this happening, please refer to this lesson to make sure you’re searching your new name properly: PA LLC Name Search.

Leave the box underneath the blank line unchecked (the one about an “Exhibit A”).

Effective Date:
Check off “The amendment shall be effective upon filing this Certificate of Amendment in the Department of State.” This means that your Pennsylvania LLC name change becomes official on the date it is processed by the Bureau of Corporations.

Restated Certificate Supersedes Original:
Check off the last box (“The restated Certificate of Limited Partnership/Organization supersedes the original Certificate of Limited Partnership/Organization and all previous amendments thereto.”) This means the changes you are making now override your original filing. In short, this allows for the new LLC name to replace the old one.

Here’s an example of what the page will look like:

Pennsylvania LLC Name Change Online Filing Form Questions

Docketing Statement:
On this page, you’ll only be entering the items which you’re changing, and leaving the rest blank.

To change your PA LLC name, all you’re going to do is enter the new name of your LLC in the “Name Change” box. You can leave all the other fields blank and then click the “Save and Continue” button:

Pennsylvania LLC Name Change Online Filing Docketing Statement

Attachments:
In our example, we don’t need to upload any attachments, so just click the “Save and Continue” button.

Declaration & Signature:
Enter your first and last name to electronically sign this document, enter your title, and then click the “Review Filing” button.

• If you’re a member of the LLC, enter “Member” for your Title.
• If you’re a manager of the LLC, enter “Manager” for your Title.

To learn more about members vs. managers, please see this article.

Pennsylvania LLC Name Change Online Filing Declaration and Signature

Review Filing:
Review your name change filing for accuracy and check for typos. If you need to make any changes, click the “Edit” buttons. If everything looks good, click “Proceed to Cart” at the bottom.

Shopping Cart:
A quick overview of your filing now appears in your shopping cart. Just click the “Checkout” button to go to the next step.

Make Payment:
Enter all of your billing information and click the “Make Payment” button. Congratulations! Your Pennsylvania LLC name change has been electronically filed for processing. Now you just need to wait for approval.

Pennsylvania LLC Name Change Approval (for Online Filing):
After you file your Certificate of Amendment online, the Pennsylvania Bureau of Corporations will review and process your filing within 2 business days. After it is approved, they will return your stamped and approved Certificate of Amendment by email, and they’ll also send a copy in the mail.

You Still Have to Change Your Name in Other Places

Important: Changing your LLC name with the PA Bureau of Corporations still leaves your old LLC name in place everywhere else. Essentially, you’ve only changed your PA LLC with the state and it’s your responsibility to change it and update it everywhere else.

Notify the IRS of Your PA LLC Name Change

The first place we recommend notifying is the IRS. How to change your Pennsylvania LLC name with the IRS depends on how your LLC is taxed.

First, unless your PA LLC has elected special tax treatment (LLC taxed as S-Corp or LLC taxed as C-Corp), then your LLC is taxed based on the number of members. Therefore:

  • By default, LLCs with 1 member are taxed as Sole Proprietorships.
  • By default, LLCs with 2 or more members are taxed as Partnerships.

Okay, we needed to get that out of the way because the way LLCs are taxed by the IRS usually confuses most people.

The way in which you change your LLC name with the IRS is based on your LLC’s tax classification:

If your LLC is taxed as a Sole Proprietorship, you need to mail (or fax) a letter to the IRS. We’ve provided a template form for you below.

If your LLC is taxed as a Partnership, C-Corp, or S-Corp, you can just file the LLC name change the next time you file your taxes:

  • LLCs taxed as Partnerships, use Form 1065 (page 1, line G, box 3)
  • LLCs taxed as S-Corporations, use Form 1120S (page 1, line H, box 2)
  • LLCs taxed as C-Corporations, use Form 1120 (page 1, line E, box 3)

Note: If you’re LLC is taxed as a Partnership, S-Corp, or C-Corp, and you don’t want to wait until tax time to notify the IRS of your LLC’s name change, you can also send the IRS Name Change Letter below.

Download our IRS Name Change Template Letter:
For LLCs taxed as Sole Proprietorships, or for LLCs taxed as Partnerships, S-Corps, or C-Corps (who don’t want to wait), you need to mail (or fax) the IRS a letter notifying them of the new LLC name.

To make your life easier, we’ve provided a free template letter below. All you have to do is fill in the blanks and mail (or fax) it to the IRS.

Download the IRS Name Change Letter:
IRS LLC Name Change Template

Include your Approved PA Certificate of Amendment:
Make sure to include a copy of the PA Certificate of Amendment and send it to IRS with the letter. If you don’t, they won’t accept the new LLC name.

Filling in the letter is fairly self-explanatory, but here are a few things that trip people up:
• Only check off one address at the top (see the table below to find out which one)
• If you’re a member of the LLC, enter “Member” for your Title.
• If you’re a manager of the LLC, enter “Manager” for your Title.

Note: if you’re confused about member-managed LLCs vs. manager-managed LLC, check out this article.

Mailing/Faxing instructions:

If LLC's principal business address or location is in:Mail letter to:Or fax letter to:
Connecticut, Delaware, District of Columbia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Vermont, Virginia, West Virginia or WisconsinInternal Revenue Service
Cincinnati, OH 45999-0023
Fax: 859-669-5748
Alabama, Alaska, Arkansas, Arizona, California, Colorado, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Tennessee, Texas, Utah, Washington, Wyoming, or any place outside of the United StatesInternal Revenue Service
Ogden, UT 84201
Fax: 801-620-7116

Note: I know it looks funny to send a letter to a place with no street address lol! It’s the IRS and yes, they’re that big. It’ll get there ;)

You Don’t Need to Notify the PA Department of Revenue

In most other states, if you change your LLC name, you’d also have to notify the governing tax agency. In Pennsylvania, this is not the case for name changes.

By submitting the ‘Docketing Statement – Changes’, it gets forwarded to the Pennsylvania Department of Revenue and that takes care of that!

Other Places To Update Your LLC Name

Besides updating your PA LLC name with the IRS, you’ll also want to contact the following places and let them know about the change.

Helpful tip: We recommend making a spreadsheet to keep track of everything. Enter the place you are changing your LLC name, their phone number, and a ‘notes’ section. After you successfully change your name, highlight the cell(s) and mark them green. Mark everything that still needs to be changed in orange. This will help keep your sanity.

There may be more, but here are some places to notify about your LLC name change:

  • bank account (may need new debit card)
  • paypal
  • commercial registered agent (if applicable)
  • credit card(s)
  • tax offices: city/county/township/etc.
  • business licenses and/or permits: city/county/township/etc.
  • website, domain registrar, hosting company, etc.
  • important online account registrations
  • utility companies
  • letterhead, invoices, contracts, and important documents
  • your attorney
  • any anywhere else we forgot to mention that you are doing business with

And we also recommend contacting your accountant or tax professional as there may be other tax offices to change your PA LLC name with.

Stay calm: Don’t stress out thinking you have to change your Pennsylvania LLC name everywhere right away or all hell will break loose! That’s not the case lol. Take your time and do the important ones first. Give yourself a few days or a few weeks to get them all done. Technically, your old PA LLC name will still “work” for quite some time.

Banking tip: You don’t have to order new checks right away. Your old checks will still work, but we recommend contacting your bank to see what they recommend.

Pennsylvania Bureau of Corporations Contact Info

If you have any questions, please contact the PA Bureau of Corporations & Charitable Organizations at 717-787-1057.

Reference Links

Business Name Change with the IRS:
https://www.irs.gov/individuals/business-name-change

Verification that the PA Department of Revenue does not need to be notified:
https://revenue-pa.custhelp.com/app/answers/detail/a_id/2246/~/how-do-i-change-the-name-of-a-corporation,-limited-liability-company,-or

Pennsylvania amendment statute (2010 PA Code, Title 15, Chapter 89, Section 8822):
http://www.legis.state.pa.us/cfdocs/legis/LI/consCheck.cfm?txtType=HTM&ttl=15&div=0&chpt=88&sctn=22&subsctn=0

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Matt Horwitz
Founder & Educator at LLC University
Forming an LLC shouldn't be so complicated. Our step-by-step guide will make the process a breeze – and no complex legal jargon! We teach people how to form an LLC for free in all 50 states. We hope you find our free guides and resources helpful in your entrepreneurial journey.

26 Comments

  1. Lou Palazzo June 19, 2017

    The information you provided was extremely helpful. Your step-by-step instructions were easy to follow and specific, saving me time and money.

    reply
    • Matt Horwitz June 19, 2017

      Hey Lou, very happy to hear. You’re welcome! Thank you for the kind words.

      reply
  2. Karen August 1, 2017

    Thank you for your step-by-step instructions on how to easily change the name and address of my LLC. I have one question though. Does changing the name and address with the Pennsylvania Department of State also trigger them to change the name and address on my Sales Tax ID number, or do I need to fill out more paperwork to change that? Thanks so much

    reply
    • Matt Horwitz August 1, 2017

      Hi Karen, you’re very welcome. No, the name change with the Corporation Bureau does not trigger a name change anywhere else. You’ll need to contact the PA Department of Revenue regarding your Sales Tax ID Number. You can find the form and instructions here. Hope that helps.

      reply
  3. Isaac November 7, 2017

    Thank you Matt for the easy break down. I tried using PA’s site before but I was looking in the wrong areas. This helped tremendously. I will be changing our name along with a member. If you would not mind sharing – A member has already set in writing his removal. Would removing his ownership from the certificate be the same process as the name change? Thank you!

    reply
    • Matt Horwitz November 8, 2017

      Hey Isaac, thanks for your comment. Glad we could help. In PA, the Member’s info is not listed in the Certificate of Organization, so your changes would just be “internal” (you don’t have to file a Certificate of Amendment). You’d amend your Operating Agreement (or make a new one) and also sign a Resolution about the member stepping down. On what section of the Certificate of Organization is this person’s information?

      reply
      • JJ February 3, 2018

        Hi Matt, Thank you for your helpful information. I had a similar issue. I am not sure if we need to notify PA state if we had change of ownership internally.

        reply
        • Matt Horwitz February 9, 2018

          Hi JJ, you don’t need to notify the PA Bureau of Corporations (since LLC Members aren’t listed on the Certificate of Organization), but you’ll likely need to update PA Department of Revenue. And you’ll want to update the IRS as well. We’ll have more clear steps on how to do this in the future, but are working on other content and lessons currently. Hope that helps.

          reply
  4. Thomas November 10, 2017

    Wow, thanks so freakin much for this awesome guide!!!

    Was such a huge pain trying to figure this out but you laid everything out perfectly.

    Genuinely appreciate it!!!!

    reply
    • Matt Horwitz November 13, 2017

      Hey Thomas, thanks so freakin’ much for your awesome comment!! Comments like your just keep up motivated to make even more helpful LLC guides! I really appreciate you chiming in :-)

      reply
  5. Isaac January 25, 2018

    Thank you Matt for getting back. Everything got squared away with the exiting partner. I do have one last question. One of our entities is a Limited Partnership with Delaware, domiciled in PA. I am notifying the IRS of the name change. Do you think they will need to confirm the name change confirmation with both states or just Delaware? Thank you Matt

    reply
    • Matt Horwitz January 25, 2018

      Hi Isaac, since it’s a Delaware LP, you’re likely okay to just include the DE confirmation of name change when you submit your letter to the IRS.

      reply
      • Isaac January 26, 2018

        Thank you Matt for your help. Just waiting to receive that and I will be sending that out. Thank you again for your help.

        reply
        • Matt Horwitz January 27, 2018

          Hey Issac, of course! You’re very welcome.

          reply
  6. Kristi Foster March 14, 2018

    Your information has been very helpful. Especially the part on amending an LLC. I do have a question though. Our client is changing the name of his LLC. I’ve prepared the Amendment and Docketing Statement. Once those are approved he would still like to use the old LLC name as a DBA LLC. Is this possible? And, if so, how would I fill out the Registration of Fictitious Name if the DBA LLC name already exists in the system?

    reply
    • Matt Horwitz March 21, 2018

      Hey Kristi, glad the guide has been helpful. Most states don’t allow for a DBA name to include a corporate designator, such as “LLC”, but PA is unique in that it does. However, the filing will be rejected because of the name conflict. What you’ll need to do, is along with your PA Registration of Fictitious Name, also a file a Consent to Appropriation of Name. Under #5 (“The consenting association is…”), check off the first option: “About to change its name”. Hope that helps!

      reply
      • Kristi Foster April 12, 2018

        Matt, That was very helpful. As it turns out, they won’t be “d/b/a” so it isn’t a problem after all. Thanks again. Kristi

        reply
        • Matt Horwitz April 14, 2018

          Awesome! You’re very welcome Kristi :)

          reply
  7. Lisa F. July 9, 2018

    AMAZING INFO!!!! Walked me through step by step. Will definitely use services in the future!! Thanks sooooo much!

    reply
    • Matt Horwitz August 12, 2018

      You’re very welcome Lisa! Thank you for the lovely comment :)

      reply
  8. Lisa F. July 9, 2018

    I have registered my business name. Can I use the name on letterhead and other official documents without attaching the LLC? Or do i need a DBA with the same name, just without the LLC?

    reply
    • Matt Horwitz August 12, 2018

      Hi Lisa, it’s best to use the full legal name of the LLC (including the designator) so people know they are dealing with a legal entity. If you want to operate without using the “LLC”, you’ll want to file a Fictitious Name in PA. Hope that helps.

      reply
  9. Mike August 24, 2018

    Matt,
    Your site was extremely helpful for helping me determine if I should set up another LLC or simply establish a DBA. Keep up the great work!!

    Wishing you continued success,

    Mike

    reply
    • Matt Horwitz August 31, 2018

      Hi Mike, that’s great to hear! Thank you so much!!

      reply
  10. Rochelle September 28, 2018

    HI Matt, Thanks for all your great info it was very helpful. I do have one question for you though. If you have a EIN but decided to use a SS for taxes instead because of filing under home and business would you still need to give the IRS the EIN and/or the SS on the letter to notify them of the name change. Thanks

    reply
    • Matt Horwitz October 25, 2018

      Hi Rochelle, I’d use both and just state that’s the case in the letter. It’ll end up being the same result, but you just avoid any errors for when the IRS processes the change. Hope that helps :)

      reply

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