Pennsylvania Fictitious Name

How to File a DBA
(Fictitious Name) in Pennsylvania

Quick Start Guide
This Quick Start Guide is a brief overview of how to form an LLC in Pennsylvania.

Detailed Lessons:

 

Pennsylvania LLC Costs:
Pennsylvania state fee: $125

Need to save time?
Hire a professional to form your LLC in Pennsylvania:
Northwest ($39 + state fee) or LegalZoom ($149 + state fee)

Sometimes, a person or a company may want to conduct business under a name which is different from their legal name.

In such cases, this is known as a Fictitious Name registration or “Doing Business As” (DBA).

In Pennsylvania, the official name is Fictitious Name.

The rules which govern Pennsylvania Fictitious Names are listed in the PA Code (Title 19, Chapter 17, Section 208) and the PA Consolidated Statutes (Title 54, Chapter 3, Section 311).

Important: Fictitious Name filings (DBAs) are the most commonly misunderstood filings and people often make a lot of mistakes. Before proceeding with this lesson, make sure you have read do you really need a DBA.

Pennsylvania Fictitious Name Filing

PA Fictitious Name Form: Registration of Fictitious Name (DSCB:54-311)

PA Fictitious Name Filing fee: $70 (one-time fee)

Method of payment: Check or money order

Make payable to: “Department of State”

Approval Time: 7-10 business days

Steps to Filing a Fictitious Name in Pennsylvania

We’ve broken this lesson into 3 large sections:

  1. Search your Pennsylvania Fictitious Name
  2. File your Registration of Fictitious Name Form
  3. Advertise your Fictitious Name in the Newspaper

Video Instructions:

The video below includes an overview of registering a Fictitious Name in Pennsylvania as well as instructions on how to complete the filing by mail. However, please note, that this video was made before we upgraded and revamped this lesson. For that reason, we recommend both watching the video as well as reading all the content on this webpage. The video is easy to digest and has a lot of helpful information, but the written content is more comprehensive and up-to-date.


Video Transcript:

A Fictitious Name is also known as: “DBA, or doing business as”; a trade name; or an assumed name. A Fictitious Name is not a business entity. It is fictitious. In our case, it can be considered a nickname for your LLC. Filing a DBA allows an LLC to conduct business using a name other than the officially registered LLC name listed in the Certificate of Organization. An example would be if you are part of a franchise. Let’s say you buy into the “Little Gym” franchise and that you also formed an LLC by the name of JBC Enterprises, LLC to legally protect yourself. In this case, you would register the Fictitious Name “The Little Gym”. In essence, “JBC” Enterprises, LLC” is d/b/a (or doing business) as The Little Gym. Another use for a Fictitious Name is if an LLC wants to branch out into a new market or new geographical territory. Let’s say that Jim’s company, Pittsburgh Paint Supplies, LLC, is now going to enter the Harrisburg market. Jim can register the Fictitious Name “Harrisburg Paint Supplies” and again, in essence Pittsburgh Paint Supplies, LLC is d/b/a as Harrisburg Paint Supplies. In this example however, if Jim’s business were to grow and get larger, we recommend setting up a new LLC. Tying up a lot of money and liability under one “umbrella” can become riskier as the size of the business increases. Also, as an entrepreneur, it is good to think of your exit strategy. If you want to sell your company down the road, it is much easier to sell an entire LLC, rather than dividing up shares or interest in 1 large company. Many times, people want to register a Fictitious Name by the same name as their LLC, just without the letters “LLC”. Unfortunately, the State of Pennsylvania does not allow you to register an LLC and a Fictitious Name with the same name. Meaning, you can’t form an LLC with the name Maria’s Yoga Studio, LLC and file a Fictitious Name for Maria’s Yoga Studio. Many entrepreneurs think they need to do this so that they don’t have to use the letters “LLC” in their marketing materials. Regarding the use of the letters “LLC” in your business name, you only need to use the letters “LLC” on official documents, such as purchase orders, contracts, leases, tax returns, bank documents, etc. As for your website logo, your business cards, and other marketing materials, it’s okay for you to simply use the name of your LLC without including the letters “LLC”. If this was your original reason for filing a Fictitious Name, now knowing this information, you can save yourself some time and skip this step. Not only is it not necessary, but again, the State will not accept Fictitious Name filings of this type. Once a DBA is filed and approved by the State, the LLC can then use that name as its official business name and: accept payments, enter into agreements, and open business checking and/or savings accounts. You can now do business under the Fictitious Name; however, for any official documents (again, purchase orders, contracts, tax returns, bank documents, etc.), you would list your business name as “Your Business, LLC d/b/a Your Fictitious Name.” For example, let’s say you’re signing the lease the opening paragraph would read: “This Agreement, entered into on the 5th day of January 2012, by The Holding Company, Incorporated (Landlord & Pittsburgh Paint Supplies, LLC d/b/a Harrisburg Paint Supplies (Tenant), is as follows:”. Some key points to remember: The Fictitious Name cannot own copyright. You cannot take title to real estate in a Fictitious Name; there are no limits to the amount of Fictitious Names a business can register; and the filing of a Fictitious Name does not grant the owner rights in that name. More specifically, more than 1 person or entity can register and do business under the same Fictitious Name. Unlike an LLC, which is granted rights that name within Pennsylvania, a Fictitious Name does not have those rights. In order to have rights to the Fictitious Name and to prevent others from using the same name, you must file a trademark. This can be done at the State level and/or at the federal level. If you are located in and only doing business in PA, then a Pennsylvania trademark will be sufficient. If you are a national company, it is recommended to file a federal trademark. This can be done by visiting the US Patent and Trademark Office at www.uspto.org or by consulting a trademark attorney. To file your Fictitious Name, you must complete the Application for Registration of Fictitious Name and mail it to the Corporation Bureau. The filing fee is $70. The $70 filing fee must be made payable to “Department of State”. In the next few slides I will go over the accepted forms of payment that go along with your Application for Registration of Fictitious Name. You can either in send a personal check or money order along with your Fictitious Name Registration. Again, the $70 filing fee must be made payable to “Department of State”. If you are sending in a personal check, your check must have a printed name and address on it. Let’s take a look at a few examples. This personal cheque would not be accepted and you’re filing would simply be sent back because there is no name or address on the check. This check would be accepted because there is a name and an address on the check. Note: the address must be printed. It cannot be handwritten. Also, the address does not have to be a Pennsylvania address or the address of the LLC. It can be an address from any state. You will notice that this check does not have an address under the name. In this case you, will need to use a money order. Here’s an example of a money order that was used for an LLC filing. I have just blacked out the address for privacy, but you can see that it is made payable to “Department of State”. After you mail your documents and the $70 filing fee to the State, you can expect to receive back a stamped approved Fictitious Name Registration form within 7-10 business days. If there are any errors with your filing, the State will simply send back your documentation along with instructions on what needs to be corrected. Here’s an approved Fictitious Name Registration. You’ll see there are 2 stamps. At the top, you have the Entity Number; in the middle, the approval stamp; and at the bottom, the Approval Date. Once you receive this, your Fictitious Name is officially registered. Let’s get started filling out your Application for Registration of Fictitious Name. You can access this form from the “downloads” section below this video, and you can either print it out or download and save it to your computer. Here we are at the Registration for Fictitious Name application. I filled this form out. and as you follow along in the video, just make the necessary changes in the document that you have. You have 2 options: you can either save the PDF to your computer and you can type directly within the document, or you can print it out and hand write it. If you’re handwriting, make sure to use a pen with either blue or black ink. At the top, you’re going to fill out the name and address where you would like this document returned to. Scrolling down in Section 1, you’re going to list the Fictitious Name. In Section 2, you’re going to list a brief description of the business activity. You can see here I’ve put a “Painting Supply Store”. No. 3, you’re going to list the address where the Fictitious Name is going to be conducting business. In this example, I’ve used the new business address number. No. 4 is inapplicable; you can leave this blank. This is only for individuals registering a Fictitious Name. In our case, your LLC is going to be the owner (which we’ll fill out the details in Section 5). Scrolling down in Section 5, you’re going to list the name of your LLC. You’re going to write “Limited Liability Company”, and then put the organizing jurisdiction (in this case, it will be Pennsylvania). Below that, you’re going to write the Principal Office Address for your LLC, and then you’re going to scroll down. Both Sections 6 and 7 are inapplicable, and you can leave those blank. You’re then going to fill in the date. You’re going to list the name of your LLC here. You’re going to write “Managing Member”, and then after you print this document out, you’re going to sign here. Make sure to include the 3rd page when you send this filing in. Make sure you send in this document (all 3 pages) and your payment of $70 made payable to “Department of State”. You’re going to send those to the Department of State, Corporation Bureau, P.O. Box 8722, Harrisburg, PA 17105-8722. If you have any questions while going through this filing, you can call the Corporation Bureau directly at 717-787-1057, you can leave a comment below this video, or you can contact us with any questions. Going down to Step H which talks about the requirement to advertise, this is not going to be applicable in our case. The advertising requirements are only for individuals or Sole Proprietorships who are registering Fictitious Names. Limited Liability Companies are not required to advertise. And that wraps up the Application for Fictitious Name. Make sure to include the 3 pages of your application form along with your payment, and within 7-10 business days you’ll receive back a stamped approved copy of your application.

Step 1. Search your Pennsylvania Fictitious Name

Before registering your Fictitious Name in Pennsylvania, you need to make sure the name does not conflict with an existing legal entity, such as an LLC or Corporation.

LLCs and Corporations have rights to their names and you cannot infringe upon those rights. If you do, the state will reject your filing.

For example, if you want to register a Fictitious Name called “Jill’s Flower Shop”, but there is already a “Jill’s Flower Shop LLC“, the state will reject your filing.

However, if you find an existing Fictitious Name already registered, you can still register an identical Fictitious Name, since Fictitious Names do not have rights to their name.

For example, if you want to register a Fictitious Name called “Quick Delivery Guy“, and you find an already registered “Quick Delivery Guy“, you can still file your Fictitious Name and the state will approve it.

Having said that, some people may not want their Fictitious Name to be exactly the same as someone else’s name, so in those cases we recommend coming up with a new name or adding or changing a word to make your Fictitious Name more unique.

Once you’ve thought of a few potential Fictitious Names, you should search them on the Pennsylvania database to make sure they are unique.

Pennsylvania Business Name Database:

https://www.corporations.pa.gov/Search/CorpSearch

Tips when searching your Fictitious Name:

1. It’s best to search for only part of your Fictitious Name (if you have a longer name) to make sure you see all of the results. For example, if your desired Fictitious Name is “Smith Cycle Shop“, it’s best to just search “Smith” or “Smith Cycle”. This will help you find anything that is potentially similar to your name.

2. Leave out punctuation like commas, periods, apostrophes, quotes, hyphens, etc. The state ignores these during the search.

3. You don’t have to worry about capitalization since the state ignores it. You can search using uppercase letters or lowercase letters.

4. By default, the “Type of Search” will be set to “Starting with”. This is fine, you can leave this as-is.

Once you’ve found a Fictitious Name that is unique and available to use, you’re now ready to submit the Registration of Fictitious Name Form to the state.

Step 2. File your Fictitious Name Registration Form

Note: The instructions below are for the mail filing. You can also file online via PENN File. The filing fee is still $70 and the approval time is still 7-10 business days. If you want to file online, the instructions below will still apply, however, instead of mailing a check or money order to the state, you’ll be making payment with a debit or credit card. And instead of your Fictitious Name approval arriving by regular mail, it will be emailed to you. To file your Fictitious Name online, visit PENN File and click “Sign up now” (towards the bottom of the page). Create an account and then login. Scroll down to “Start or Manage Business Filings”. Under “Fictitious Names”, click “Registration of Fictitious Name (311)” to get started.

PA Fictitious Name Filing fee:

$70 (one-time filing fee)

Download the PA Fictitious Name Registration Form:

Registration of Fictitious Name (DSCB:54-311)

Tip: You can either print the form, fill it out by hand (use a black pen), then sign; or, you can type in the form on your computer, then print and sign. When printing, use regular white paper (8.5″ x 11″).

Return document method:

You can have your Fictitious Name approval returned to you either by regular mail or by email (you must select one or the other).

Enter your mailing address in the first section or enter your email address in the second section.

Fee exemption for veterans/reservists:

If you’re a Veteran or Reservist, first, thank you for your service!

And great news, due to Act 135 of 2016 (which became effective on January 2nd, 2017), you don’t have to pay the $70 filing fee.

Your Fictitious Name Registration is free ($0).

If you qualify as a Veteran or Reservist, please check off the box at the top. You must also include proof of your status as a Veteran or Reservist when you mail the completed form.

One of the following documents are needed as proof:

  • Federal DD-214 Form
  • Federal NGB-22 Form
  • Copy of a valid Federal Veterans’ Administration Card
  • Copy of a valid Department of Defense-issued Military Identification Card

A Veteran is someone who served in the United States Armed Forces, including a reserve
component or the National Guard, and who was not dishonorably discharged or released from service.

A Reservist is a member of the United States Armed Forces reserve component or National Guard.

#1. The Fictitious Name is:

Enter your desired Fictitious Name exactly as you would like it.

#2. Business purpose:

In this section, you need to let the Pennsylvania Bureau of Corporations know about the purpose of your business.

You can enter a few words about your business (such as “Coffee shop”, “Real estate investing”, “Life coaching”, etc.) or a short sentence (such as “Management training for the logistics industry”).

#3. Principal place of business:

Enter your principal place of business in Pennsylvania.

This address must be a physical street address located in Pennsylvania. PO Boxes are not allowed.

For most filers, this address is usually a home address or an office address.

Reminder: Fictitious Name registrations are the most commonly misunderstood filings and people often make a lot of mistakes (especially with #4 and #5 below). Before proceeding with this lesson, make sure you have read do you really need a DBA.
Note: You will either be completing #4 or #5 (but not both #4 and #5).

#4. Name and address (if owner is a person):

If your Pennsylvania Fictitious Name is owned by a person, such as yourself, then you will be completing #4 (and leaving #5 blank).

Enter your first and last name as well as your address.

The address doesn’t have to be located in Pennsylvania, although it certainly can be. It can be located in any state.

And the address doesn’t have to be a physical street address (although it can be). PO Box addresses (in Pennsylvania or any other state) are allowed to be listed in #4.

#5. Name and address (if owner is a company):

If your Pennsylvania Fictitious Name is owned by a company, such as your LLC or Corporation, then you will be completing #5 (and leaving #4 blank).

Note: There are two “sections” in #5 in case a Fictitious Name is owned by 2 companies. However, this is usually not the case, so most filers who are completing this section will just enter one company in the “1st half” of #5.

Name: Enter the full name of the company which will own this Fictitious Name. Make sure to include the company’s designator (ending), such as “LLC”, “Corp”, “Inc”, etc.

Form or Organization: Enter the type of organization. For example, enter “LLC” for an LLC (Limited Liability Company), “Corporation” for a Corporation, and so on.

Organizing Jurisdiction: Enter the state in which your company was formed. Enter “Pennsylvania” if your company was formed in Pennsylvania or enter another state if your company was formed outside of Pennsylvania.

Principal Office Address: Enter the principal office address of your company. This address must be a physical street address. It cannot be a PO Box address. This address can be located in Pennsylvania, but it doesn’t have to be. This address can be located in any state.

PA Registered Office (if any): If the company that owns the Fictitious Name was formed in Pennsylvania, then enter the address of your Pennsylvania Registered Office. This address must be a physical street address located in Pennsylvania. This address cannot be a PO Box address.

If the company that owns the Fictitious Name was formed outside of Pennsylvania, then please leave the “PA Registered Office, if any” line blank.

#6. No rights to the Fictitious Name:

Nothing needs to be entered in #6.

It simply states that no rights are given to a Fictitious Name registered in Pennsylvania. Meaning, you cannot prevent other people from using the identical name in the state.

If you would like to prevent others from using the identical name in the state, then we recommend you hire a Pennsylvania lawyer and file a Pennsylvania trademark. This will give you protection throughout the state of Pennsylvania.

If you would like to prevent others from using the same name in the entire country, then we recommend you hire a trademark or intellectual property lawyer and file a Federal trademark.

Note: We do not have guides or information on trademarks (neither at the state level or the federal level), and we don’t recommend you attempt to file one yourself. The filings are complicated and it’s easy to make a mistake, so for that reason, we recommend hiring an attorney who specializes in trademark filings. You can find trademark lawyers on Avvo: https://www.avvo.com/intellectual-property-lawyer.html

#7. Authorized parties:

This section is optional and is used to prevent business fraud (someone making a filing on your behalf without the proper authorization).

By entering a person’s name or a company name in #7, you are telling the state that this is the only person/company who is authorized to make a filing on behalf of this soon-to-be-registered Fictitious Name.

If you would like to put a name on file, please enter a person’s first and last name, or enter a company name.

If you’re not sure who to give authority to, then you can just leave this section blank.

Signature:

Enter today’s date at the top, in the following format: “7th day of July, 2020

– If your Fictitious Name is owned by a person (and you completed #4, but not #5), then you will just need a signature (or signatures if there are multiple owners who are people) above the “Individual Signature” line. You’ll just need a signature. You don’t need to write out the person’s/your name.

– If your Fictitious Name is owned by a company (and you completed #5, but not #4), then you will need to enter the company name above “Entity Name”, sign your name above “Signature”, and enter your title above “Title”.

If your company is an LLC, your title will either be “Member”, “Managing Member”, or “Manager”. If you’re not sure what your title is, please read this article: LLC Officer Titles.

If your company is a Corporation, your title will likely be “President” or “Chief Executive Officer”.

Payment and Mailing Instructions:

Mail the completed form along with a check or money order payable to “Department of State” for $70 to:

Bureau of Corporations
PO Box 8722
Harrisburg, PA 17105-8722

Note: For those who are qualified as a Veteran or Reservist, you do not need to send any payment. Your filing is free ($0). Don’t forget to include proof of your status as a Veteran or Reservist when you mail the completed form.

Fictitious Name Approval time:

The Pennsylvania Bureau of Corporations will review and process your Registration of Fictitious Name within 7-10 business days.

If your filing is rejected: You will receive an explanation letter in the mail or by email (depending on what you selected at the top of the form). You’ll then need to refile (using a different name) and include the original rejection letter. If you include the original rejection letter, you don’t have to pay the $70 fee again. The rejection letter will serve as a $70 “credit”.

If your filing is approved: The state will mail or email (depending on what you selected at the top of the form) your Fictitious Name approval letter as well as a stamped and approved copy of your Registration of Fictitious Name. These items will be sent back to you within 7-10 business days.

Step 3. Advertise your Fictitious Name Registration

We’ve broken this advertising section into 11 sub-sections:

  1. Overview
  2. Penalty for not advertising
  3. What are the costs?
  4. Names owned by people vs names owned by companies
  5. Advertising after filing is approved
  6. Ad only needs to appear once
  7. Obtain proof of publication
  8. Don’t send proof of publication to the state
  9. How to call the newspapers and publish your ads
  10. Example ads for Notice of Fictitious Name
  11. Pennsylvania legal newspapers

Overview

Note: The advertising requirements for Fictitious Names in Pennsylvania can be a little overwhelming at first and it takes some time to fully wrap your head around the details. The following information in the “Overview” section is not very detailed and not very actionable. Instead, it’s meant to “paint a big picture” to help you understand all that’s involved. Then, in the sections that follow, we’ll explain things further, go into details, and provide step-by-step instructions.

After your Fictitious Name filing is approved, you are required to advertise a Notice of Fictitious Name.

  • The advertisement must be made in two newspapers of general circulation
  • The newspapers must be in the same county where your LLC’s principal place of business is located (#3 on the Registration of Fictitious Name form)
  • One of the newspapers must be a legal newspaper
  • If there is no legal newspaper in your county, then you’re allowed to publish in just 1 newspaper of general circulation

The contents of the advertisement must contain the following:

  • The Fictitious Name
  • The address of your LLC’s principal place of business
  • The names and addresses of any persons or companies who own the Fictitious Name
  • A statement that the application for registration of a Fictitious Name was filed under Pennsylvania law (54 Pa.C.S. Section 301 et. seq.)

Penalty for Not Advertising Your Fictitious Name

If you do not advertise your Notice of Fictitious Names, Pennsylvania courts may see this as being the same thing as non-registration.

In this case, your business won’t be allowed to maintain any action in the courts against parties it did business with under its Fictitious Name.

This means you can’t ask for payment, demand performance of a contract, or seek damages.

You will not be able to legally enforce a contract entered into by your Fictitious Name until after you publish your Notice of Fictitious Name, however, the court has the option of imposing a $500 penalty if you do so in an “untimely manner”. And “untimely manner” is not specifically defined, so it’s up to the judge to decide what is “untimely” and what is not.

Going to court is already expensive and time-consuming enough. Having to go to court multiple times will certainly increase your legal fees with your lawyer, and having to take care of the publication requirement (and hoping you receive Proof of Publication in a “timely manner”), will likely add to your stress levels.

We recommend taking care of your advertising requirements immediately after your Fictitious Name is approved by the Pennsylvania Bureau of Corporations.

What are the costs for advertising a Fictitious Name?

The advertising costs will vary depending on the county in which you need to publish.

Since there are 67 counties in Pennsylvania, the fees can vary quite a bit. But usually counties with smaller populations are cheaper than counties with larger populations.

In smaller counties, the fees can range from $25 to $80.

In larger counties (like Philadelphia County), the newspaper fees can be upwards of $200.

Some newspapers charge a flat-rate and some newspapers charge “per line”.

You’ll need to call the newspaper(s) to check on the exact cost. You can find that information below in our list of newspapers.

Does Fictitious Name ownership affect advertising?

There is some misleading and outdated information on the internet which states that Pennsylvania Fictitious Names only need to be advertised if the Fictitious Name is owned by a person, but that Fictitious Names owned by a company do not need to advertise.

This is no longer the case.

As per Pennsylvania law, both Fictitious Names owned by people, as well as Fictitious Names owned by companies need to advertise in the newspaper.

Advertising can be done before or after your filing is approved

The laws in Pennsylvania allow you to publish your Notice of Fictitious Name in the newspaper either before the Fictitious Name filing is made, or after the Fictitious Name filing is made.

However, we don’t recommend advertising your Fictitious Name until it is approved by the state.

The reason for this is there is a chance your Fictitious Name will be rejected. If that’s the case, you’ll need to re-publish your newspaper ad, and you’ll have to pay the newspaper fee again.

Your ad only needs to appear once

Unlike newspaper publication requirements in other states (like New York, which requires a notice to be run for 6 weeks), the requirement in Pennsylvania is that your notice of Fictitious Name just needs to appear once.

Said another way, if the newspaper prints every day, your notice just needs to appear for one of those days.

And the same thing applies to a newspaper which prints once per week. Your notice just needs to appear once for one of those weeks.

Make sure you get “Proof of Publication”

Depending on the county in which you publish, the newspaper will send you some type of document as “proof” that your ad has run.

This will often come in the form of either an Affidavit of Publication or a Certificate of Publication.

Make sure to request this from the newspaper at the time you send them your ad text (or when you are placing your order by phone).

Some newspapers include this in their publishing fee, and others charge a few extra dollars for it.

Proof of Publication doesn’t need to be sent to the state

Once you receive back your Affidavit of Publication or your Certificate of Publication, you do not need to send this to the Pennsylvania Bureau of Corporations.

Instead, you just need to keep the Affidavit of Publication or Certificate of Publication on file with your business records.

Said another way, just keep a printed copy with your business paperwork or scan the document and save on your computer or hard drive.

It’s a good to have a few copies (both physical and digital) which can serve as “backups”.

How to call the newspapers, get instructions, and publish your Notice of Fictitious Name

Publishing in the newspaper is a bit of an “old school” process.

Here’s what you’ll need to do:

1. See our list of newspapers below. If there is just 1 newspaper listed, you only have to publish in 1 newspaper. If there are 2 newspapers listed, you need to publish in 2 newspapers.

2. Call the newspaper during normal business hours of Monday through Friday, 9am to 5pm. Say “I’d like to publish a Notice of a Fictitious Name. Can I speak with legals or someone who can help me?

3. Ask them the following (and take notes):

a.) “How would you like my ad text? Do you have a fill-in-the-blank form or would you like me to email you the full ad text?

Note: If they want the full ad text, just use our example ad in the next section below.

b.) “Will you automatically send me proof of publication after the ad runs or do I need to request and pay extra for that? How much extra will that cost and how should I pay for that?

c.) “How would you like me to send payment? Should I mail you a check or can I pay by credit card over the phone?

d.) “Approximately how long will it take for me to receive my proof of publication? It will be returned via regular mail, correct? Should I give you my address over the phone or would you prefer that I email it to you?

Example Ads for Notice of Fictitious Name

Note: If your county has a fill-in-the-blank form, you don’t need to use the example ads below. However, if your county wants you to send them the full ad text, then feel free to use our ad text below. Just make sure to replace the bold terms with your information.

Notice of Fictitious Name Example (if owned by a person):

Notice is hereby given, pursuant to the provisions of the Fictitious Names Act of Pennsylvania (54 Pa.C.S. Section 301 et. seq.), that an application for registration of a Fictitious Name was filed with the Department of State of the Commonwealth of Pennsylvania, for the conduct of a business under the Fictitious Name of JJT Consulting, with its principal office or place of business at 123 Arch Street, Philadelphia, PA 19106. The names and addresses of all persons who are parties to the registration are: Joe Smith, 123 Arch Street, Philadelphia, PA 19106.

Note: If your Fictitious Name is owned by 2 or more people, you must list the names and addresses of all owners.

Notice of Fictitious Name Example (if owned by a company):

Notice is hereby given, pursuant to the provisions of the Fictitious Names Act of Pennsylvania (54 Pa.C.S. Section 301 et. seq.), that an application for registration of a Fictitious Name was filed with the Department of State of the Commonwealth of Pennsylvania, for the conduct of a business under the Fictitious Name of Pittsburgh Book Club, with its principal office or place of business at 123 Main Street, Pittsburgh, PA 15215. The names and addresses of all persons who are parties to the registration are: Book Clubs USA, LLC, 123 Main Street, Pittsburgh, PA 15215.

Pennsylvania Legal Newspapers
(and general circulation newspapers)

The information below took over 5 hours to research and organize. The information is up to date at the time we published this article, however, the information below is subject to change. If the information below shows that your county has no Legal Journal, please double-check this with the state’s Listing of Legal Journals. If you see the word “none” next to your county, it means there is no Legal Journal. Also, there is a chance that your newspaper’s phone number has changed. If you cannot get through on the number provided below, please google “{name of the newspaper} phone number” and look for their updated phone number. Thank you for your understanding.

Note: In most counties, the legal newspaper is called a Legal Journal or Legal Reporter, however, the following names may also be used:

  • Jurist or The Jurist
  • Law Journal
  • Law Review
  • Law Reporter
  • Legal Bulletin
  • Legal Intelligencer
  • Legal Record
  • Legal Register
  • Legal Report
  • Report, Reports, or Reporter

They all refer to the same thing though; and that is a legal newspaper which is administered by that county’s Bar Association.

Adams County

Adams County Legal Journal
Adams County Bar Association
717-337-9812
http://www.adamscountylaw.org

Gettysburg Times
717-334-1131
http://www.gettysburgtimes.com

Allegheny County

Pittsburgh Legal Journal
Allegheny County Bar Association
412-261-6255
https://www.pittsburghlegaljournal.org

Pittsburgh Post-Gazette
412-263-1100
http://www.post-gazette.com

Armstrong County

Armstrong County Legal Journal
Armstrong County Bar Association
724-543-2500
http://www.accourts.com/home

Leader Times
724-543-1303
http://www.leadertimes.com

Beaver County

Beaver County Legal Journal
Beaver County Bar Association
724-728-7622
https://bcba-pa.org

The Beaver County Times
724-775-3200
http://www.timesonline.com

Bedford County

Bedford County Legal
Bedford County Bar Association
814-623-8611
http://www.pabar.org/CountyDir/index.asp?county=44

Bedford Gazette
814-623-1151
http://www.bedfordgazette.com

Berks County

Berks County Law Journal
Berks County Bar Association
610-375-4593
https://www.berksbar.org/publications/lawJournal/buyLegalAd.php

Reading Eagle
610-371-5000
http://www.readingeagle.com

Blair County

Blair County Legal Bulletin
Blair County Bar Association
814-693-3000
http://blaircountybar.org

Altoona Mirror
814-946-7411
https://www.altoonamirror.com

Bradford County

Bradford County Law Journal
Bradford County Bar Association
570-888-2244
http://www.pabar.org/CountyDir/index.asp?county=23

The Daily Review
570-265-2151
https://www.thedailyreview.com

Bucks County

Bucks County Law Reporter
Bucks County Bar Association
215-348-9413
https://www.bucksbar.org/community-resources/advertise-with-law-reporter/

Bucks County Courier Times
215-949-4000
http://www.buckscountycouriertimes.com

Butler County

Butler County Legal Journal
Butler County Bar Association
724-841-0130
http://www.butlercountypabar.org

Butler Eagle
724-282-8000
http://www.butlereagle.com

Cambria County

Cambria County Legal Journal
Cambria County Bar Association
814-255-3221
http://cambriabar.org/legal-journal-.html

The Tribune-Democrat
814-532-5000
http://www.tribdem.com

Cameron County

There is no Legal Journal in Cameron County, PA, so you only need to publish in 1 general circulation newspaper:

Cameron County Echo
814-486-3711
https://cameroncountyecho.net

Carbon County

Carbon County Law Journal
Carbon County Bar Association
610-379-4950
http://www.carbonbar.org/Carbon-County-Law-Journal.html

Times News Online
800-443-0377
https://www.tnonline.com

Centre County

Centre County Legal Journal
Centre County Bar Association
814-355-5474
https://centrecountybar.org

Centre Daily Times
877-223-7355
http://www.centredaily.com

Chester County

Chester County Law Reporter
Chester County Bar Association
610-692-1889
https://www.chescobar.org

Daily Local News
215-542-0200
http://www.dailylocal.com

Clarion County

There is no Legal Journal in Clarion County, PA, so you only need to publish in 1 general circulation newspaper:

The Clarion News
814-226-7000
http://www.theclarionnews.com

Clearfield County

Clearfield County Legal Journal
Clearfield County Bar Association
814-765-6555
814-375-2311
http://www.pabar.org/CountyDir/index.asp?county=63

The Progress News
814-765-7813
http://www.theprogressnews.com

Clinton County

There is no Legal Journal in Clinton County, PA, so you only need to publish in 1 general circulation newspaper:

The Express
570-748-6791
http://www.lockhaven.com

Columbia County

There is no Legal Journal in Columbia County, PA, so you only need to publish in 1 general circulation newspaper:

Press Enterprise Online
570-387-1234
http://www.pressenterpriseonline.com

Crawford County

Crawford County Legal Journal
Crawford County Bar Association
814-333-2398
http://www.crawfordcountylegal.com/crawford-county-bar-association-home

Meadville Tribune
814-724-6370
http://www.meadvilletribune.com

Cumberland County

Cumberland County Law Journal
Cumberland County Bar Association
717-249-3166
http://cumberlandbar.com/Default.aspx

The Sentinel
717-243-2611
http://cumberlink.com

Dauphin County

Dauphin County Reporter
Dauphin County Bar Association
717-232-7536
http://www.dcba-pa.org

The Patriot-News
717-255-8100
http://www.pennlive.com

Delaware County

Delaware County Legal Journal
Delaware County Bar Association
610-566-6627
https://www.delcobar.org

The Delaware County Daily Times
610-622-8800
http://www.delcotimes.com

Elk County

There is no Legal Journal in Elk County, PA, so you only need to publish in 1 general circulation newspaper:

The Daily Press
814-781-1596
http://www.smdailypress.com

Erie County

Erie County Legal Journal
Erie County Bar Association
814-459-3111
http://www.eriecountylegaljournal.com

GoErie
814-870-1600
http://www.goerie.com

Fayette County

Fayette County Legal Journal
Fayette County Bar Association
http://fcbar.org
724-437-7994

The Herald-Standard
724-439-7500
https://www.heraldstandard.com

Forest County

There is no Legal Journal in Forest County, PA, so you only need to publish in 1 general circulation newspaper:

The Titusville Herald
814-827-3634
http://www.titusvilleherald.com

Franklin County

Franklin County Legal Journal
Franklin County Bar Association
717-267-2032
http://www.franklinbar.org

Chambersburg Public Opinion
717-264-6164
717-263-7653
https://www.publicopiniononline.com

Fulton County

There is no Legal Journal in Fulton County, PA, so you only need to publish in 1 general circulation newspaper:

Fulton County News
717-485-3811
http://www.fultoncountynews.com

Greene County

Greene County Reports
Greene County Bar Association
724-627-9118
Calls are handled by Bar Member, Christine Nicole Nash of Chambers & Pratt, PC
http://www.greenecountybarassociation.org

Observer-Reporter
724-222-2200
https://observer-reporter.com/greene/

Huntingdon County

There is no Legal Journal in Huntingdon County, PA, so you only need to publish in 1 general circulation newspaper:

The Daily News
814-643-4040
http://www.huntingdondailynews.com

Indiana County

Indiana County Law Journal
Indiana County Bar Association
724-465-5618
Calls are handled by Bar Member, William Darr of Barbor, Sottile & Darr PC
https://www.pabar.org/CountyDir/index.asp?county=49

Indiana Gazette
724-465-5555
https://www.indianagazette.com

Jefferson County

Jefferson County Legal Journal
Jefferson County Bar Association
814-849-1237
http://www.pabar.org/CountyDir/index.asp?county=40

Jefferson Democrat
814-275-3131
http://www.thecourierexpress.com/jeffersonian_democrat/

Juniata County

There is no Legal Journal in Juniata County, PA, so you only need to publish in 1 general circulation newspaper:

The Lewistown Sentinel
717-248-6741
http://www.lewistownsentinel.com

Lackawanna County

Lackawanna County Jurist
Lackawanna County Bar Association
570-969-9161
https://www.lackawannabar.org

The Times-Tribune of Scranton and Lackawanna Counties
800-228-4637
http://thetimes-tribune.com

Lancaster County

Lancaster County Law Review
Lancaster County Bar Association
717-393-0737
http://lancasterbar.org

Lancaster Online
717-291-8811
http://lancasteronline.com

Lawrence County

Lawrence County Law Journal
Lawrence County Bar Association
724-656-2136
http://lawrencecountybar.org/law-journal-advertising-guidelines/

New Castle News
724-654-6651
http://www.ncnewsonline.com

Lebanon County

Lebanon County Legal Journal
Lebanon County Bar Association
717-273-3113
http://www.lebanoncountybar.org

Lebanon Daily News
717-272-5611
https://www.ldnews.com

Lehigh County

Lehigh County Law Journal
Lehigh County Bar Association
610-433-6204
http://www.lehighbar.org

Lehigh Valley Live (The Express-Times)
610-553-3300
http://www.lehighvalleylive.com

Luzerne County

Luzerne County Legal Register
Luzerne County Bar Association
Wilkes Barre Law & Library Association
570-822-6712
https://www.luzernecountybar.com

Times-Leader
570-829-7100
https://www.timesleader.com

Lycoming County

Lycoming County Report
Lycoming County Bar Association
Lycoming County Law Association
717-323-8287
http://www.lycolaw.org

Williamsport Sun-Gazette
570-326-1551
http://www.sungazette.com

McKean County

There is no Legal Journal in McKean County, PA, so you only need to publish in 1 general circulation newspaper:

The Bradford Era
814-368-3173
http://www.bradfordera.com

Mercer County

Mercer County Law Journal
Mercer County Bar Association
724-342-3111
http://www.mcbar.net/law-journal.html

The Herald
724-981-6100
http://www.sharonherald.com

Mifflin County

There is no Legal Journal in Mifflin County, PA, so you only need to publish in 1 general circulation newspaper:

The Sentinel
717-248-6741
http://www.lewistownsentinel.com

Monroe County

Monroe County Legal Reporter
Monroe County Bar Association
570-424-7288
http://www.monroebar.org

Pocono Record
570-421-3000
http://www.poconorecord.com

Montgomery County

Montgomery County Law Reporter
Montgomery County Bar Association
610-279-9660
https://www.montgomerybar.org/publications/law-reporter/index.php

Montgomery News
215-542-0200
http://www.montgomerynews.com

Montour County

There is no Legal Journal in Montour County, PA, so you only need to publish in 1 general circulation newspaper:

The Danville News (an edition of The Daily Item)
570-286-5755
http://www.dailyitem.com/the_danville_news/

Northampton County

Northampton County Reporter
Northampton County Bar Association
610-258-6333
https://norcobar.org

Lehigh Valley Live
610-553-3300
http://www.lehighvalleylive.com/northampton-county/

Northumberland County

Northumberland County Legal Journal
Northumberland County Bar Association
570-286-7777
Calls are handled by Bar Member, Debra Moyer of Wiest, Muolo, Noon, Swinehart & Bathgate
https://www.pabar.org/CountyDir/index.asp?county=19

Perry County

There is no Legal Journal in Perry County, PA, so you only need to publish in 1 general circulation newspaper:

Perry County Times (Penn Live)
717-255-8100
http://www.pennlive.com/perry-county-times/

Philadelphia County

The Legal Intelligencer
215-557-2332
https://www.law.com/thelegalintelligencer/
https://www.law.com/thelegalintelligencer/static/place-a-public-notice/

Philly.com (The Inquirer)
215-854-5834 (direct line to “legals”)
800-341-3413 (use menu prompts)
http://www.philly.com/philly/about/advertise/Advertise_with_us.html

Pike County

Pike County Legal Journal
Pike County Bar Association
570-296-4070
http://www.pikebar.com

The Pike County Courier
570-296-0700
http://www.pikecountycourier.com

Potter County

There is no Legal Journal in Potter County, PA, so you only need to publish in 1 general circulation newspaper:

Potter-Leader Enterprise (Tioga Publishing)
814-274-8044
http://www.tiogapublishing.com/potter_leader_enterprise/

Schuylkill County

Schuylkill County Legal Record
Schuylkill County Law Library
Schuylkill County Courthouse
570-628-1235 (Courthouse phone number)
http://www.co.schuylkill.pa.us/Offices/LawLibrary/index.asp

Republican Herald
570-622-3456
http://republicanherald.com

Snyder County

There is no Legal Journal in Snyder County, PA, so you only need to publish in 1 general circulation newspaper:

The Snyder County Times
570-837-6065
http://www.thesnydercountytimes.com

Somerset County

Somerset County Legal Journal
Somerset County Bar Association
814-443-6511
http://somersetctypabar.com

Daily American
814-444-5900
https://www.dailyamerican.com

Sullivan County

There is no Legal Journal in Sullivan County, PA, so you only need to publish in 1 general circulation newspaper:

The Sullivan Review
570-928-8403
https://www.thesullivanreview.com

Susquehanna County

There is no Legal Journal in Susquehanna County, PA, so you only need to publish in 1 general circulation newspaper:

Susquehanna Independent
570-278-6397
http://www.susqcoindy.com/PS/

Tioga County

There is no Legal Journal in Tioga County, PA, so you only need to publish in 1 general circulation newspaper:

The Wellsboro Gazette (Tioga Publishing)
570-724-2287
http://www.tiogapublishing.com/the_wellsboro_mansfield_gazette/

Union County

There is no Legal Journal in Union County, PA, so you only need to publish in 1 general circulation newspaper:

The Daily Item
570-286-5755
http://www.dailyitem.com/news/union_county/

Venango County

There is no Legal Journal in Venango County, PA, so you only need to publish in 1 general circulation newspaper:

The Derrick (The News-Herald)
814-676-7444
http://www.thederrick.com

Warren County

There is no Legal Journal in Warren County, PA, so you only need to publish in 1 general circulation newspaper:

Warren Times Observer
814-723-8200
http://www.timesobserver.com

Washington County

Washington County Reports
Washington County Bar Association
724-225-6710
https://washcobar.org/legal-journal

Observer–Reporter
724-222-2200
https://observer-reporter.com

Wayne County

There is no Legal Journal in Wayne County, PA, so you only need to publish in 1 general circulation newspaper:

Wayne Independent
570-253-3055
http://www.wayneindependent.com

Westmoreland County

Westmoreland County Law Journal
Westmoreland County Bar Association
724-834-7260
https://www.westbar.org/wlj

The Pittsburgh Post-Gazette (Westmoreland)
412-263-1100
http://www.post-gazette.com/local/westmoreland

Wyoming County

There is no Legal Journal in Wyoming County, PA, so you only need to publish in 1 general circulation newspaper:

Wyoming County Press Examiner
570-836-2123
http://wcexaminer.com

York County

York County Legal Record
York County Bar Association
717-854-8755
http://www.yorkbar.com

York Daily Record
717-505-4766
https://www.ydr.com

Matt Horwitz on LinkedinMatt Horwitz on TwitterMatt Horwitz on Youtube
Matt Horwitz
Founder & Educator at LLC University
Forming an LLC shouldn't be so complicated. Our step-by-step guide will make the process a breeze – and no complex legal jargon! We teach people how to form an LLC for free in all 50 states. We hope you find our free guides and resources helpful in your entrepreneurial journey.

19 Comments

  1. Jon E August 30, 2017

    The information provided was precise and very informative. It avoided all legalese languages.
    Thanks for a job well done.

    reply
    • Matt Horwitz September 1, 2017

      Thanks for the kind words Jon. Glad we were able to help!

      reply
  2. Yardell September 18, 2017

    Hello Matt,

    My LLC is filed under: “Perkitech Software Solutions, LLC”. In general everyday practice, marketing, networking and the like, Ive been simply going by “Perkitech”. Under those circumstances, should I file a DBA for my LLC under “Perkitech”?

    reply
    • Matt Horwitz September 19, 2017

      Hi Yardell, yes, you are correct. You should register a Fictitious Name for “Perkitech” under your LLC.

      reply
  3. Keisha Paul October 11, 2017

    Hello,

    Where can I go to get help completing my fictitious name registration? My form was returned. They said I couldn’t have the same information listed under # 1 & 5. Can I leave number 5 blank if I have nothing to list?

    reply
    • Matt Horwitz October 18, 2017

      Hi Keisha, is your Fictitious Name owned by you (as a Sole Proprietorship), or is the Fictitious Name owned by your LLC that you already formed?

      reply
  4. Jim Williams October 26, 2017

    When and where must I advertise a “dba” that is a sole proprietership not connected to an “LLC”?

    reply
    • Matt Horwitz November 3, 2017

      Hi Jim, apologies for our slow reply. We will be adding this information into the lesson in a few days. I’ll reply to your comment once it’s updated. Thanks for your patience!

      reply
      • Matt Horwitz February 26, 2018

        Hi Jim, it took us longer than expected, but our Pennsylvania Fictitious Name lesson has been fully revamped. You’ll find all the details on how to advertise a Fictitious Name in the newspaper(s) now.

        reply
  5. Ajay November 2, 2017

    Hi Matt …
    Thank you for the great site and info, job very well done.
    one question from me: Can I complete and pay for a fictitious name filing ONLINE in Pennsylvania !??
    I completed my LLC filing online but I can’t seem to do the same for a fictitious name filing !!

    reply
    • Matt Horwitz November 3, 2017

      HI Ajay, thank you for the nice comment. Yes, you can file your Fictitious Name online. Just login to PENNfile, then scroll down under the “Start or Manage Business Filings”. Click on “Fictitious Names”, then “Registration of Fictitious Name (311)”. That’ll take you into the online filing. Hope that helps!

      reply
  6. Michael Viscusi January 11, 2018

    Hi Matt,

    I have an LLC with 2 different fictitious names, one of which I no longer use or need. Should I pay the $70 to file a cancellation? Or just let it go? Is there a downside of just letting it remain active?

    Thanks!

    reply
    • Matt Horwitz January 15, 2018

      Hi Michael, nope, there is no downside to just letting it be. No real need for the cancellation filing unless in brings you peace of mind to close the “open loop”. Hope that helps.

      reply
  7. Carol KK March 16, 2018

    Hi Matt;
    I got a ficticious name a very long time ago. (b4 internet) I just looked up my name and it is the wrong spelling for my first name and I need an address change. How can I acomplish this and is there and cost???

    reply
  8. Sophie June 20, 2018

    Hi, Matt! I learned a lot from your article but I do have one question and I can’t find the answer ANYWHERE! I am starting an online business. I don’t plan to have a physical location anywhere, except myself sitting in front of my laptop in my livingroom…
    I just filed a received an LLC, but now I want to set up a fictitious name. I have a registed agent because I was trying to keep my home address off public records… Can I enter the Agent’s address in #3 and #5?
    Thanks in advance!

    reply
    • Matt Horwitz July 30, 2018

      Hi Sophie, glad to hear :) First, I’d make sure you actually need/want a Fictitious Name. A lot of people mistakenly think they need one even if they’ll be doing business under the LLC’s legal name. We have some info here: do I need to file a DBA after forming an LLC. Also, the Registered Agent is usually just used on the LLC’s filing, not the Fictitious Name filing, but I would call or email the company you hired and see what they say. Hope that helps.

      reply
  9. Jason August 17, 2018

    Thanks for the great information on your site! The example legal notice seems pretty long. Our local newspaper charges approx. $11 per line. I was wondering if there was shorter way to put it since my fiancée and I are just starting out and want to keep costs down as much as we can. Any help is appreciated!

    – Thanks, Jason

    reply
    • Matt Horwitz August 17, 2018

      Hi Jason, you’re very welcome! We have two different example ads in this lesson (one for a Fictitious Name owned by a person, aka a Sole Proprietorship) and another if the Fictitious Name is owned by an LLC.

      Just to make sure you’re on the right track (since I’m not sure if you’re a Sole Proprietorship or if you’ve formed an LLC), we recommend reading the following articles on our site:
      Do I need a Fictitious Name?
      LLC vs Sole Proprietorship

      We’ve shorted the Fictitious Name example ad (owned by an individual) as follows:

      Notice is given that John Doe, in compliance with PA Fictitious Names Act, applied for registration of Fictitious Name, John’s Consulting. Principal office: 123 Arch Street, Philadelphia, PA 19111. Party: John Doe, 123 Arch Street, Philadelphia, PA 19111.

      This meets the requirements as per the statute (see “g”, Advertisement). Hope this helps! Let me know if you have any follow-up questions

      reply

Leave a Comment